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Medical Office Receptionist

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Indianapolis, United States Dermatology Associates Of Indiana P Full time
Job DescriptionJob Description
Job Title: Medical Office Receptionist


Job Summary:
The Medical Office Receptionist is responsible for providing excellent customer service to patients and visitors, managing the front desk operations, and supporting the administrative functions of the medical office.


Duties and Responsibilities:

  1. Patient Check-In and Check-Out:
    • Greet patients and visitors in a courteous and professional manner.
    • Register new patients by collecting necessary information and updating existing patient records.
    • Verify patient insurance information.
    • Schedule appointments and assist with appointment confirmations.
  2. Front Desk Operations:
    • Answer and direct phone calls to the appropriate personnel.
    • Respond to inquiries and provide information about the medical office services.
    • Maintain cleanliness and order at the front desk area.
    • Handle patient inquiries and resolve issues or escalate to the appropriate staff.
  3. Administrative Support:
    • Assist with medical office paperwork, including filling out and filing forms.
    • Maintain and update patient records in the electronic medical records (EMR) system.
    • Coordinate with medical staff to ensure efficient patient flow.
    • Manage and organize medical office documents and files.
  4. Insurance Verification and Billing:
    • Verify insurance coverage and process insurance claims.
    • Assist patients with billing inquiries and provide information on payment options.
    • Collect co-payments and payments for services rendered.
  5. Appointment Scheduling:
    • Schedule patient appointments based on availability and urgency.
    • Coordinate with medical staff to ensure proper scheduling of procedures and tests.
    • Send appointment reminders to patients.
  6. Communication:
    • Relay messages to medical staff accurately and promptly.
    • Communicate effectively with patients, visitors, and other healthcare professionals.
    • Handle confidential information with discretion.
  7. Emergencies and Security:
    • Follow established protocols in case of emergencies.
    • Ensure the security of the front desk area and patient information.

Qualifications:

  • High school diploma or equivalent.
  • Previous experience in a medical office or customer service role is preferred.
  • Knowledge of medical terminology and basic understanding of healthcare practices.
  • Strong communication and interpersonal skills.
  • Proficiency in using office equipment, including computers, phones, and fax machines.
  • Familiarity with electronic medical records (EMR) systems.

Working Conditions:

  • Typically works in a climate-controlled medical office setting.
  • Regular business hours

This job description is a general guideline, and specific responsibilities may vary depending on the needs of the medical office. It's important for a Medical Office Receptionist to be organized, detail-oriented, and capable of multitasking in a fast-paced environment.