Executive Assistant

7 days ago

Newtown Square, United States Collabera Full time
Job DescriptionJob DescriptionDetailed Job Description:

Domain: Financial/Insurance

Job Title: Executive Assistant

Location: Newtown Square, PA 19073 - Hybrid

Duration: 6 Months (Extension/Conversion will be based on performance)

Pay Rate: ($24-$25) hourly

Key Responsibilities:
  • Oversee ongoing correspondence and manage the daily agenda of the Managing Director and Regional Vice Presidents. This includes scheduling meetings, appointments, and travel arrangements, as well as managing the overall calendar of events, and critical timelines, and resolving time management and scheduling conflicts.
  • Partner closely with S/4HANA Cloud Public Edition leadership and other cross-brand team leaders to coordinate pre-reads and briefing materials for meetings, ensuring easy access to these materials via calendar placeholders.
  • Maintain and organize files, documents, and records with the utmost confidentiality and efficiency.
  • Coordinate and manage logistics, invitations, IT requirements, and materials for various engagements and assist in planning and execution as needed.
  • Communicate and coordinate effectively with team members, clients, and partners. Act as a liaison with other departments and external stakeholders to ensure smooth collaboration.
  • Work closely with the office to plan and document travel itineraries, accommodations, and transportation to ensure seamless travel experiences.
  • Process and track expense reports, ensuring they comply with company policies and are submitted in a timely manner.
Qualifications:
  • Bachelor’s degree in Business Administration, Management, or a related field is preferred.
  • Minimum of 3-5 years of experience working with global teams in a fast-paced environment.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Adept in SharePoint (folder creation, links, authorizations).
Personal Attributes:
  • Proactive and self-motivated with a positive attitude.
  • Ability to navigate global/cultural nuances effectively.
  • Capacity to work independently and as part of a team.
  • Strong problem-solving skills and adaptability.
Company DescriptionCollabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud and Data/AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.Company DescriptionCollabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud and Data/AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.

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