Special Events Senior Manager
2 weeks ago
About The King’s Trust Group
The King’s Trust USA is part of The King’s Trust Group of charities. These include The King’s Trust in the United Kingdom alongside The King’s Trust International, The King’s Trust Aotearoa New Zealand, The King’s Trust Australia, and The King’s Trust Canada. All six charities were established by His Majesty, King Charles III, with the shared mission of transforming lives and building sustainable communities.
The purpose of The King’s Trust USA is to raise funds in the United States to support the charitable work of The King’s Trust group of charities across the world and to support relevant delivery partners in the United States. Since its founding in 1976, The King’s Trust Group has supported over 1.2 million young people to change their lives for the better.
Together with our partners, we help young people to build the confidence, skills and experience they need to succeed in the future world of work.
Job Summary
We are looking for a detail-oriented Special Events Senior Manager to join our dynamic fundraising team. The ideal candidate will be highly organized, creative, and possess exceptional communication skills. In this role, you will be responsible for planning, coordinating, and executing a diverse range of events throughout the year, ensuring a seamless and memorable experience for attendees while aligning with our brand vision to empower young people to transform their lives.
This position works directly with The King’s Trust USA but has a significant interaction with all The King’s Trust charities around the world.
This role will report to the Director of Events and Corporate Partnerships in the United States.
What will you do?
- Oversee development and delivery of at times complex fundraising events.
- Take the helm to work independently as the team leader for certain events, offering guidance and direction to team members.
- Develop and manage overall event execution from inception through completion.
- Maintain excellent relationships with US and global stakeholders by partnering on event objectives and strategy and setting event management timelines.
- Work closely with the communications team to deliver the agreed strategic approach to event themes, onsite branding, messaging, social media plans and post event communications.
- Contribute to the discovery and evaluation of new vendors (Venues, AV, F&B, florists, décor, etc.) while also leveraging existing strong industry relationships.
- Negotiate and review vendor contracts and fees and circulate to senior management for approval.
- Manage event budgets, adhere to financial deadlines, and reconcile budgets post-event.
- Source and secure silent and live auction items for fundraising events.
- Oversee all event collateral including save the dates, invitations, programs etc.
- Manage events through Salesforce CRM including running reports, manage lists, track RSVPs, update biographies, attendance, follow ups and ensuring that all guest data is clean and up to date.
- Develop and manage event timelines, communicating deadlines and assignments to key stakeholders, as necessary.
- Create post event debrief reports to highlight ROI, attendance, and client feedback to enhance the following year’s events.
- Utilize status reports and work back plans to keep track of key milestones during the planning process.
- Proactively introduce tools and processes to push the events planning to greater heights.
- Other duties as assigned to fully meet with requirements of the position.
What do you need to succeed?
- Degree(s) and Experience:
- Bachelor’s Degree - CMP is preferred, but not required
- 6+ years’ experience in planning conferences and events preferred
- Organizational Skills: Comprehensive organizational abilities, project management and time management skills to manage multiple tasks and details efficiently. Demonstrate a deep understanding of fundraising events. Proven ability to plan, manage and execute multiple events simultaneously. Advanced Excel skills are a bonus.
- Creativity: Ability to brainstorm and implement innovative event concepts aligned with our brand.
- Communication: Excellent verbal and written communication skills for effective collaboration with internal and external partners, senior leadership, vendors, and attendees. Calm presence, strong voice, ability to operate in high-stress situations.
- Problem-Solving: Ability to manage conflicting priorities and challenging personalities and the ability to adapt to changes during events.
- Budgeting: Proficiency in budget planning and management, ensuring events are cost-effective and meet/exceed agreed ROI.
- Negotiation Skills: Experience in successfully negotiating contracts and agreements with vendors and suppliers.
- Flexibility: Willingness to work irregular hours, including evenings and weekends, as required by event schedules.
- Ability to work extended and/or weekend hours, as required.
- Ability to travel, as required.
Additional
- The role is to be in our New York office at least four (4) days a week with flexibility over the summer and holiday periods. Ability to travel with U.S. is essential.
- This position reports directly to the Director of Events and Corporate Partnerships and necessitates a commitment to adhering to company policies outlined in the employee manual and internal communications.
How to Apply
To apply, submit a cover letter and resume to admin@kingstrust.us with “Special Events Senior Manager” in the subject line.
Company DescriptionOur VisionThe Trust was founded on the vision that every young person should have the chance to succeed – a vision that remains unchanged today.
Our Mission
The King’s Trust USA aims to support the global work of The King’s Trust. Together with our partners, our mission is to help young people transform their lives by developing the confidence and skills to live, learn and earn.Company DescriptionOur Vision\r
The Trust was founded on the vision that every young person should have the chance to succeed – a vision that remains unchanged today.\r
\r
Our Mission\r
The King’s Trust USA aims to support the global work of The King’s Trust. Together with our partners, our mission is to help young people transform their lives by developing the confidence and skills to live, learn and earn.
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