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Office Manager
2 months ago
Job Title: Office Manager
Location: 4711 SW Huber St. Portland, OR 97219
Job Type: Full Time
About Us: Phillips Alarm is a family owned company that is a leading provider of advanced security and alarm systems, dedicated to ensuring the safety and peace of mind of our clients through cutting-edge technology and exceptional customer service. We pride ourselves on our commitment to excellence, dependability, and treating everyone like family. As we continue to grow, we are looking for an organized and proactive Office Manager to join our team and help streamline our operations.
We are a tight knit group, and we truly treat everyone like family. We go above and beyond for each other to make everyone feel like we are a part of something bigger than ourselves. The managers never refer to anyone here as an “employee”. We are all “co-workers”, and you will see that the managers and owners themselves doing everything from office work, to being out in the field helping with installations / sales.
We meet as an entire company every month to update everyone on where we are as a group and provide a time and place for everyone to give input and feedback. And we try to have some sort of company social at least once a quarter.
Job Summary: The Office Manager at Phillips Alarm will play a crucial role in maintaining the efficiency of our office operations and supporting our dynamic team. This position involves overseeing day-to-day administrative tasks, coordinating office activities, and ensuring a smooth workflow. The ideal candidate will be detail-oriented, capable of handling multiple responsibilities, and committed to providing excellent support to both our staff and clients.
Key Responsibilities:
- Office Operations:
- Manage and oversee daily office activities, including the following.
- Accounts Receivable
- Accounts Payable
- Processing jobs
- Managing Monitoring Center operations and database
- Coordinate and schedule meetings, appointments, and company events.
- Manage and oversee daily office activities, including the following.
- Team Coordination:
- Act as a liaison between employees and external contacts, ensuring effective communication and collaboration.
- Assist with human resources functions such as onboarding new employees, maintaining employee records, and coordinating training sessions.
- Organize and support team-building activities and company events to foster a positive work environment.
- Financial Management:
- Oversee office budget and expenses, process invoices.
- Assist with financial record-keeping and reporting tasks as required.
- Compliance and Safety:
- Ensure the office complies with health and safety regulations and address any facility-related issues.
- Liaise with vendors and service providers to maintain office operations and resolve any issues promptly.
Qualifications:
- Education and Experience:
- High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or related field preferred.
- Proven experience as an office manager, administrative assistant, or similar role, ideally within a security or technology-focused environment.
- Skills:
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills, with a customer-focused approach.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Familiarity with office management procedures and basic accounting principles.
- Ability to work independently and collaboratively in a fast-paced environment.
- Personal Attributes:
- Detail-oriented with a proactive approach to problem-solving.
- Flexible and adaptable to changing priorities and demands.
- Professional demeanor with a strong work ethic and positive attitude.
What We Offer:
- Starting pay $28-30/hr based on experience.
- Medical Insurance
- Access to self insured short & long term disability
- Company matching retirement plan (eligible after 1 year)
- PTO
- Holidays (6 major holidays)
- A collaborative and supportive work environment in a growing industry.
How to Apply: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to [application email or link]. Please include “Office Manager Application” in the subject line.
Phillips Alarm is an equal opportunity employer and encourages applications from all qualified individuals.
Company DescriptionWe always prioritize customer service which comes only second to the way we treat our employees.Company DescriptionWe always prioritize customer service which comes only second to the way we treat our employees.
