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Associate - Accounting and Contracts Clerk

2 months ago

Charlottesville, United States Skeo Solutions Inc Full time
Job DescriptionJob Description

Join Our Team as an Associate (Accounting and Contracts Clerk) 

Skeo Solutions, Inc. is a small consulting firm that provides innovative and collaborative solutions to our primary clients in environmental stewardship, social equity, and economic opportunity.  
 
Most Skeo support is provided to the federal and local governments. The person in this position would assist with projects in the Finance and Contracts Department. We are seeking an Associate to join Skeo on a full-time basis, with full-time options ranging from 30 to 40 hours per week, to support team members and clients throughout the contract lifecycle including procurement, accounts payable, contract management, report creation, and documentation review and maintenance.  

Some Responsibilities of This Position Include: 

  • Implementing Skeo’s subcontractor and vendor procurement process 

  • Obtaining quotes and marketing information from potential subcontractors, vendors, and suppliers 

  • Assisting with documenting the identification and selection process of subcontractors, vendors, and suppliers 

  • Obtaining required onboarding paperwork and with completing the onboarding process for new subcontractors, vendors, and suppliers 

  • Supporting the accounts payable process 

  • Implementing the accounts payable process with subcontractors, vendors and suppliers 

  • Strengthening relationships with subcontractors, vendors and suppliers through excellent communication and timely payments   

  • Reviewing invoices for appropriate documentation prior to payment 

  • Entering invoice and general ledger data 

  • Ensuring invoices from vendors, suppliers, and subcontractors are processed accurately and paid on time 

  • Drafting special service and subcontract agreements 

  • Drafting needed agreements using provided templates in a uniform manner 

  • Communicating with partners to gather, process, organize and store supporting documentation 

  • Report creation and data analysis 

  • Thinking of ways to effectively translate requests and data into reports and visualizations and creating them 

  • Creating and maintaining detailed reports to showcase business performance and opportunities 

  • Working with team members to improve existing processes 

  • Other administrative tasks to support finance and contracts 

  • Collaborating with contract management in various capacities with clear, open, and responsive communication to ensure smooth completion of requests from teammates and external clients 

  • Performing administrative tasks such as reviewing documents for accuracy and performing internal and external reporting activities, audits, and following up as necessary to fill documentation gaps related to managing contracts effectively and accurately 

  • Maintaining integrity and confidentiality when accessing confidential data and conducting financial reporting 

  • Assisting senior financial officers and staff as needed 

Skills We Are Seeking: 

Essential skills and qualifications 

  • Bachelor's degree in business, finance, accounting or a related field 

  • Two or more years of experience in similar work 

  • Advanced communication skills 

  • Collaborative mindset 

  • Meticulous and extreme orientation to notice small details 

  • A nimble approach to meeting project needs which might continually be in flux 

  • An adaptable disposition with the flexibility to go with the flow when project needs change with short notice or multiple changes are requested mid-project
 
  • Self-motivated and able to work in a fast-paced environment 

Preferable skills and qualifications 

  • The skills listed as preferable are not required. Applicants who meet the essential skills and qualifications are encouraged to apply. 

  • Experience with contract administration, especially fixed price and time and materials contracts 

  • General knowledge of financial and accounting regulations and rules, such as the Federal Acquisition Regulation (FAR) and Generally Accepted Accounting Principles (GAAP) 

  • Tech savvy with prior experience working on government contracting accounting systems like JAMIS, Deltek, or similar software 

Why Work with Skeo? 

  • Flexible work options: Candidates should generally be available during our operating hours of 9 AM to 5 PM Eastern Standard Time. However, hours may vary depending on time zone and client needs. If working remotely, applicants must have internet access that allows them to perform tasks requiring major data transfers Skeo can only consider remote applicants from the following states: AZ, CA, CO, CT, FL, IL, KY, MA, MD, MI, NC, NJ, NY, OH, OK, OR, PA, TX, UT, VA, VT, WA, WV, WY. Applicants from other states or outside of the U.S. cannot be considered for remote employment with Skeo at this time.   

  • Reduced work schedule options: While most positions are 40 hours, Skeo employees have the option to request to reduce their standard hours all the way down to 30 hours per week. This allows our employees to enjoy flexibility and increased balance harmony within their work and personal lives. 

  • Full benefits package: Skeo offers a variety of employer-paid benefits to support our employees’ well-being, including health, dental, life, short-term disability, and long-term disability. Skeo also offers upgraded plans at a reduced cost to employees and dependents, including health, dental, vision, and life. In addition, Skeo offers a 401K with a 5% match. 

  • Paid time off: Skeo provides accrued PTO that can be used for vacation, sickness, and personal time, allowing employees the choice of how they use their earned time. 

  • Development opportunities: Skeo continuously strives to improve our expertise and knowledge, and we provide educational opportunities for staff while holding ourselves to a high standard of excellence, integrity, and accountability. Skeo also provides an annual funding stipend for educational and development endeavors. 

  • Paid holidays: Skeo recognizes seven major holidays as paid days off. 

  • A supportive work environment: Skeo values diversity of thought and lives by our operating principles: dignity, respect, compassion, integrity, and accountability through all our actions to foster an inclusive workplace culture. 
     

If you are excited about Skeo, meet the qualifications described above and enjoy working collaboratively in a warm, welcoming environment, please join us 

Please submit the required application materials no later than July 17, 2024. Early submissions are encouraged. Applications will be reviewed on a rolling basis until the position is filled. 

Skeo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity (including gender nonconformity and status as transgender individual), marital status, pregnancy or maternity, genetic information, age, national origin, ancestry, citizenship, disability, protected veteran status, or any other status protected by applicable law. 

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability to or are unable to access or use this online application process and need an alternative method for applying, please contact sbennett@skeo.com for assistance. 

Skeo's Equal Employment Opportunity (EEO) Policy Statement outlines its commitment to EEO for job applicants and employees, all of whom are protected under federal law from discrimination on several bases. Learn more about these protections from the following notices linked below: 

Skeo EEO Policy Statement 

Know Your Rights: Workplace Discrimination is Illegal 

Pay Transparency Nondiscrimination Provision 

Employee Rights Under the NLRA 

  

Skeo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity (including gender nonconformity and status as transgender individual), marital status, pregnancy or maternity, genetic information, age, national origin, ancestry, citizenship, disability, protected veteran status, or any other status protected by applicable law.

Applications will be reviewed on a rolling basis until the position is filled. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability to or are unable to access or use this online application process and need an alternative method for applying, please contact Sarah Bennett at sbennett@skeo.com for assistance.

Skeo's Equal Employment Opportunity (EEO) Policy Statement outlines its commitment to EEO for job applicants and employees, all of whom are protected under federal law from discrimination on several bases. Learn more about these protections from the following notices linked below:

Skeo EEO Policy Statement
Know Your Rights: Workplace Discrimination is Illegal
Pay Transparency Nondiscrimination Provision
Employee Rights Under the NLRA

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