Administrative Assistant
4 weeks ago
About Us:
Shin Yen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In line with our growth, we are actively looking for experienced, detail-oriented individuals to join our team and contribute to our continued success.
Job Overview:
We are seeking a detail-oriented and motivated individual to join our team as an Administrative Assistant. The successful candidate will provide crucial support to our Property Management Team. The successful candidate will be responsible for supporting the property management team in various functions. This role is an excellent opportunity for someone looking to build a career in property management and gain hands-on experience in a dynamic business environment.
Key Responsibilities:
• Basic administrative/clerical tasks including, but not limited to, the following:
o File management (Tenant/Vendor documents and all other documents relating to departmental matters)
o Update departmental records.
o Mail, if requested
o Prepare Tenant notices (i.e.: scheduled work on-site, Lease violations, etc.)
o Answer/Redirect incoming calls and regular email follow-up notices.
• Prepare inter-department forms for approval (example: billing, charge updates, security deposit forms, CPI changes, etc.)
• Maintain appropriate tenant contact information for on-site emergencies, AP-related matters, lease-related matters.
• Maintain active correspondence, as requested, regarding AR.
• Assist tenants with maintenance/service calls by calling/dispatching the appropriate contractor; acquire estimates for necessary and more extensive repairs (at times, from several vendors).
• Maintain active communication with day porters/security officers/engineers/other vendors for the upkeep of each property.
• Acquire Tenant and Vendor COIs and update systems as necessary.
• Receive, code, upload AP, as requested.
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