Assistant Property Manager

4 weeks ago

Chino, United States The Quest Organization Full time

Assistant Property Manager

 

The Assistant Property Manager will assist in managing the day to day operations for a portfolio of retail properties.


  • Assist in overseeing day-to-day operations of retail properties.
  • Utilize Yardi to maintain accurate and up-to-date property records, including leases, tenant information, financial data, and maintenance records.
  • Generate and distribute reports as needed, using Yardi software to track property performance metrics.
  • Serve as a primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner.
  • Coordinate lease renewals, lease amendments, and tenant move-ins/outs, ensuring all documentation is accurate and up-to-date in Yardi.
  • Serve as the primary point of contact for all tenants, vendors, visitors, and other stakeholders.
  • Prepare tenant billbacks for management approval and maintain accurate records of billbacks.
  • Maintain tenant contact information for emergencies, accounts payable-related matters, and lease-related matters.
  • Maintain active correspondence with tenants, lease administrators, accounting clerks, and managers regarding accounts receivable and other matters.
  • Assist tenants with maintenance/service calls by coordinating with appropriate contractors, obtaining estimates, preparing contracts, and processing invoices.
  • Maintain active communication with day porters, security officers, and engineers to ensure smooth property operations.
  • Work closely with vendors and contractors to coordinate property maintenance and repairs.
  • Process vendor invoices and ensure timely payment, reconciling invoices with budgetary constraints as necessary.
  • Assist in budget preparation and financial forecasting for assigned properties.
  • Monitor tenant accounts receivable and assist in collection efforts as needed.
  • Prepare lease amendments, assignments, and license agreements for review and modification, ensuring compliance with lease terms and regulations.
  • Review broker commissions and ensure accuracy of commission calculations.
  • Acquire monthly/annual gross sales reports from tenants and maintain accurate records of sales data.
  • Prepare welcome packets for new tenants and assist with utility transfers as needed.
  • Maintain lease files and documentation in Yardi, ensuring accuracy and compliance with lease terms and regulations.
  • Coordinate lease abstracting and ensure lease information is accurately entered into Yardi
  • Conduct regular property inspections to assess maintenance needs, safety hazards, and overall property condition.
  • Coordinate with maintenance staff and vendors to address maintenance issues promptly.
  • Manage files, including tenant and vendor documents, ensuring accuracy and accessibility.
  • Update documents and maintain recordkeeping in data management systems.
  • Handle mail and correspondence as requested.
  • Issue notices to tenants regarding scheduled work on-site, lease violations, accounts receivable, and reporting.
  • Answer and redirect incoming calls to appropriate parties.
  • Update vendors with bill payment status and maintain organized vendor files.
  • Organize workroom/office space and order necessary supplies for daily operation.
  • Acquire tenant and vendor COIs and verify insurance coverage according to landlord requirements.
  • Code all incoming utility bills and vendor bills accurately for proper accounting.
  • Assist with monthly reporting, budgets, and CAM reconciliations as assigned.
  • Prepare service agreements for recurring or one-time projects and maintain accurate records of agreements.
  • Prepare property safety inspection reports and ensure compliance with safety regulations.
  • Administer required annual fire drills, ensuring tenants are fully informed and documentation is properly acquired and filed.
  • Act as a substitute for the manager at all times, especially during emergency on-site visits and move-out inspections.
  • Maintain all tracking platforms and mechanisms as required by the manager, ensuring accurate and up-to-date records.
  • Perform other duties as assigned to support property management objectives.


 

Qualifications:

 

  • Bachelor's degree in a related field is preferred.
  • Proven experience in commercial property management, retail experience is preferred.
  • Proficiency in Yardi.
  • Understanding of commercial real estate principles, lease administration, and tenant relations.
  • Strong communication skills, with the ability to effectively interact with tenants, vendors, and internal stakeholders.
  • Proven ability to prioritize and manage multiple tasks in a fast-paced environment.
  • Detail-oriented with strong organizational, analytical and problem-solving skills.
  • Proficiency in Microsoft Office Suite.

  • Asset Management Associate

    3 days ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job Description Job Description Commercial Real Estate - Asset Management Associate (Exempt) About Us: Shinyen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion....

  • Asset Management Associate

    1 week ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionCommercial Real Estate - Asset Management Associate (Exempt)About Us:Shinyen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In...

  • Asset Management Associate

    5 days ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionCommercial Real Estate - Asset Management Associate (Exempt)About Us:Shinyen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In...

  • Property Accountant

    6 days ago

    Chino, United States Century Group Full time

    Job DescriptionJob DescriptionOur client is looking for an experienced Property Accountant to join their team. As a key member of our team, you will play a vital role in maintaining accurate financial records for our properties. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $70,000 to $75,000 per...

  • Property Accountant

    1 week ago

    Chino, United States Cyfle Full time

    About the job Property Accountant Salary: $ 80,000.00 We have partnered with a large Leasing Non-residential Real Estate company in the Chino, CA area to provide them with a Commercial Real Estate Property Accountant. Please review the below description and let us know if you are interested. Prioritized Must Have Skills for the Commercial Real Estate...

  • Financial Analyst

    2 weeks ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionCommercial Real Estate - Financial Analyst (Exempt) About Us:Shinyen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In line with...

  • Construction Coordinator

    4 weeks ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionAbout Us:Shin Yen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In line with our growth, we are actively looking for...

  • Operations Manager

    4 weeks ago

    Chino, United States Marriott International, Inc Full time

    **Job Number** 24070040 **Job Category** Rooms & Guest Services Operations **Location** Fairfield Inn & Suites Chino, 14705 Ramona Ave, Chino, California, United States VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **Additional Information**:This hotel is owned and operated by an independent...

  • Operations Manager

    4 weeks ago

    Chino, California, United States Marriott International Full time

    Job Number Job Category Rooms & Guest Services OperationsLocation Fairfield Inn & Suites Chino, 14705 Ramona Ave, Chino, California, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Management Additional Information: This hotel is owned and operated by an independent franchisee, A&B Hotel Management Investment. The...

  • Business Manager

    7 days ago

    Chino, United States Conam Group Full time

    Business Manager - Season's Senior Villas Apartments | Chino, CA and Mountain View Senior Apts | Ontario, CA WHO WE ARE: CONAM Management Corporation is part of The CONAM Group, a multi-family property investment, and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices...

  • Estimating Assistant/ Manager Assistant

    2 weeks ago

    Chino, United States Golden State Boring and Pipe Jacking Inc. Full time

    Job DescriptionJob Description ESTIMATING ASSISTANT/JR. PROJECT COORDINATORCompensation$25 to $40 HourlyBenefits OfferedDental, Medical, VisionEmployment TypeFull-TimeWhy Work Here?"Weekends off, opportunities for growth with well established firm..”ESTIMATING ASSISTANT/JR. PROJECT COORDINATORGolden State Boring and Pipe Jacking Inc., a well-established...

  • Assistant Store Manager

    2 weeks ago

    Chino Hills, United States O'Reilly Auto Parts Full time

    Compensation Pay Range:$16.00 - $24.50 The Assistant Store Manager will support the Store Manager in areas of sales, customer service, store appearance and store operations. This position will manage the store during the Store Managers absence and/o Store Manager, Assistant Store Manager, Manager, Assistant Manager, Customer Service, Store, Automotive

  • Aerospace Machining Quality Manager

    5 days ago

    Chino, United States Loutech Full time

    **QUALITY MANAGER** **EXPECTATIONS AND REQUIREMENTS**: Knowledge of CMM programming using PCDMIS. VICCI programming a plus. Knowledge of common aerospace inspection processes using geometric tolerancing, true positions, datums, complex blueprint reading, tight tolerances, dimensions etc. Oversight of standard gaging, inspection devices, inspection...

  • Customer Service Assistant

    4 weeks ago

    Chino, United States Instep Management Group Full time

    We're looking for an Entry-Level Customer Service Assistant to help grow our newly acquired market, specifically in the Inland Empire. In this role, you will have high expectations and be responsible for the direction and leadership of day-to-day operations within the sales and marketing departments. The Entry Level Customer Service Assistant will charge of...

  • Cleaner

    6 days ago

    Chino, United States ABM Industries Full time

    The Cleaner position provides the cleaning and upkeep of an assigned area. Pay: $17.00 Hourly Rate The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicants experience, skills, abilities, Cleaner, Hotel, Property Management

  • Custodian

    6 days ago

    Chino, United States Mission Linen Supply Full time

    Mission Linen Supply is seeking a Custodians. The Custodian maintains all areas needing housekeeping throughout the plant and offices, as well as the outside parking lots, loading/unloading areas and lawns. We are seeking hard working, motivated, and Custodian, Property Management, Cleaning

  • Dental Assistant

    2 days ago

    Chino, United States Pacific Dental Services Full time

    Now is the time to join Chino Smiles Dental Group. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today! Are you ready to create a healthier, happier life? We are happy to share an exciting opportunity for a Dental Assistant!...

  • Compliance Specialist

    2 weeks ago

    Chino, United States Western National Group, Inc. Full time

    Don't make me use my Tax Compliance Specialist voice! You will love working at Western! Why? Because we make a difference in the lives of others. What we do is really important and while we're at it, we know you'll have fun, you'll be rewarded, and y Compliance Specialist, Compliance, Specialist, Property Management, Healthcare, Tax

  • Procurement Assistant

    5 days ago

    Chino, United States AEHI, Inc. Full time

    **Procurement Assistant Job Duties**: - Provide quotations to customers by utilizing sales and technical knowledge for the preparation of quotation packages. - Work closely with management and project specialists to understand details of procurement requirements. - Research and evaluate suppliers based on price, quality, selection, service, support,...

  • Administrative Assistant

    3 days ago

    Chino, United States Redline Air, Inc. Full time

    **Benefits**: - 401(k) - 401(k) matching - Competitive salary - Dental insurance - Health insurance - Paid time off - Vision insurance **Benefits/Perks** - Competitive Compensation - Paid Time Off - Career Growth Opportunities **Job Summary** **Responsibilities** - Answer incoming phone calls and route them to the appropriate person - Schedule...