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Administrative Receptionist

3 months ago

Houston, United States Burnett Specialists Full time
Job DescriptionJob Description
Job Description:

As a receptionist you will be the first point of contact. You will provide administrative support across the office and handle the flow of people though the business. You will ensure that all administrative tasks are completed accurately and in a timely manner and that front office operations run smoothly and efficiently.

Responsibilities:
  • Greets, welcomes, directs and announces visitors appropriately.
  • Check visitors in and direct or escort them to specific destinations.
  • Inform other employees of visitors’ arrivals or cancellations
  • Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
  • Answers, screens and forwards incoming phone calls and provides information as needed.
  • Provides coverage and assistance for Office Manager/Executive Assistant, including scheduling assistance, phone line coverage for Leadership team, catering and any needed projects/administrative work.
  • Assists Human Resources & other departments with projects as requested.
  • Maintains high levels of discretion with confidential information.
  • Coordinates messenger service, FedEx shipments, internal delivery, and signs for all incoming packages.
  • Handles all incoming/outgoing mail/packages daily.
  • Maintains and upkeep of reception area, conference rooms, kitchen/break room and stock supplies, including ordering of office supplies.
  • Control office inventory relevant to reception area, breakrooms, and conference space.
  • Act as gatekeeper for the promotional closet.
  • Organize conference rooms and secure meeting room.
  • Maintain staff and company calendars by setting appointments, meetings, and conference calls.
  • Submit PO/PR requests and process invoices using SAP.
  • Other duties as assigned.


Qualifications:
  • Education: High School Diploma required; Associates or Bachelors preferred
  • Prior experience as a Receptionist or in related field.
  • Strong clerical and administrative skills.
  • Experience with Microsoft Suite (Excel, Outlook, Word, PowerPoint, etc.)
  • Excellent communication skills
  • Good time management skills.
  • Able to contribute positively as part of a team

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