Project Manager

Position Summary

Cardiff Construction Group ( a subsidiary of Indio) seeks a proactive, independent, fast-paced Project Manager to join our team The Project Manager will oversee and be responsible for all construction project activities, renovations, and various CAPEX projects. The Project Manager will work closely with the Clients throughout the project's lifecycle. The Project Manager will be responsible for assisting in project initiation, directly accountable for execution, monitoring progress, and controlling the schedule while delivering quality results. In addition, the Project Manager will actively manage the project's budget, protecting our Client's value add initiative.

Required Qualifications:

• Experienced in procuring construction services, vetting qualified contractors and vendors, contract facilitation, generating RFIs, and recognizing contract risk potential.
• Professional character serves as the point of contact with the Client, all stakeholders, vendors, and contractors.
• Excellent communication skills, both written and verbal
• 5+ years experience in multi-family construction, materials, and methods
• Bachelor's degree in Construction Management or related field is preferred.

Essential Job Functions

• Assist with the due diligence process, draft and submit budget proposals, and recommend subsequent budget changes where necessary. Physically walk multi-family units with contractors to gather discovery estimates for the preliminary budget.
• Review and vet vendors and suppliers; consider the best companies to engage in on behalf of our Client's schedule. Maintain vendor/contractor communications concerning work scheduling, billings, and vendor relations.
• Mitigate project issues by forecasting potential risks while proactively managing contingency plans. Identify and resolve problems and conflicts within the project team, delegate tasks and responsibilities to appropriate scope adjustments.
• Coordinate and participate in weekly/monthly property walks to record current progress. Timely manage construction change orders and report necessary contract alterations.
• Manage the design process from schematic drawings to 100% construction drawings, specification sheets, interact with design, construction, management, and stakeholders, and produce scope, schedule, and budget documents.
• Responsible for the change order process, including identification, initiation, pricing, administration, approval and associated schedule, budget and scope adjustment, and communication.
• Monitor and control project work by leading regular meetings with the project team. Prepare weekly and monthly reports for the Client detailing identified risks, issues resolved, schedule update, and change order status. Direct and constant communication with Property Management to gather necessary property and tenant information to conserve against scope creep.
• Perform a detailed walk and inspection of the final production renovation. Inspect contractor's final production to satisfy city compliance, order structure final, and closing documents to present to our Client.
• Responsible for planning, scheduling, conducting, and coordinating the technical and management aspects of projects. Reports delays, recommends solutions to supervisor
• Manages subcontractor scopes of work, including review and approval, by properly executing defined procedures and policies relative to assignment, contracting, and field-level invoicing.
• Responsible for collecting invoices and lien waivers and submitting them to the Project Accountant on schedule; supporting and collaborating with the accounting department with contracts and invoicing.
• Assures project quality by controlling costs, contractor's work and safety, timely results, and consistent communication.
• Follow Cardiff's project communication management process. Plan and manage communication strategy, frequency, and methods; effectively divulge project progress and necessary knowledge to produce a successful project and digital filing and reporting procedures to accumulate all required close-out documents accurately.
• Working with clients to detail specific project deliverables
• Creating a timeline of goals to be met
• Developing project plans for clients and staff
• Delegating project tasks to teams best suited to complete them
• Tracking project performance and analyzing deliverables against requirements
• Ensuring that all budgetary objectives are met, making adjustments as needed
• Overseeing junior staff and teams to ensure that work continues on budget and schedule
• Ability to lead a team by being a good and effective communicator
• Excellence in building rapport and creating a team environment where all those with project responsibilities work well together
• Ability to maintain a high level of organization by ensuring daily job allocation
• Excellence in planning how each process should be done, how resources are to be acquired, and when the project should be completed
• Ability to determine potential risks while devising proactive ways to solve them
• Excellence in the budgeting of financial resources
• Ability to welcome feedback and use it to improve the quality of production
• Excellence in verbal and oral communication skills

The job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by the company without prior verbal or written notification.

Success Factors/Job Competencies:

• Proficiency with Microsoft Office suites (Outlook, Word, Excel, PowerPoint, etc.)
• Experience with Smart Sheets, Site Audit Pro, Sage, Adobe a plus
• Must have the ability to develop, maintain, and foster relationships at every level among the organization and with external customers and vendors
• Excellent organizational ability to establish priorities, organize workload, handle multiple tasks and meet deadlines in a fast-paced working environment
• Must be able to read and comprehend instructions, correspondence, and memos
• Ability to exercise initiative, problem-solving, and decision-making skills.
• Experienced with accepted building practices, materials, and techniques, knowledge of common and general code requirements, ADA requirements, mechanical systems and components, permitting processes, and requirements. Knowledgeable in local market pricing for labor and materials.
• Anticipates risks to the scope, schedule, and budget while taking proactive measures to safeguard the project's Triple Constraint.
• Understand building science concepts related to energy efficiency, building envelope sealing, mechanical systems, insulation, window, and siding.
• Plan for licensing needs, project staffing, and vendor/materials delivery.
• Using provided tools and technology, create and maintain project documents and reports, following Cardiff's processes and methodologies for file repository best practices and client 'Project Documents' requirements.

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing duties of the job, the incumbent is often required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee must often lift and move up to 50 pounds. The job's specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The noise level in the work environment is usually moderate.