Office Assistant
3 weeks ago
- answer phones and transfer to the appropriate staff member
- take and distribute accurate messages
- greet public and clients and direct them to the correct staff member
- coordinate messenger and courier service
- receive, sort and distribute incoming mail
- monitor incoming emails and answer or forward as required
- prepare outgoing mail for distribution
- fax, scan and copy documents
- maintain office filing and storage systems
- update and maintain databases such as mailing lists, contact lists and client information
- retrieve information when requested
- update and maintain internal staff contact lists
- co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
- type documents, reports and correspondence
- organize travel arrangements for staff
- co-ordinate and organize appointments and meetings
- assist with event planning and implementation
- monitor and maintain office supplies
- ensure office equipment is properly maintained and serviced
- perform work related errands as requested such as going to the post office and bank
- keep office area clean and tidy
- High School Diploma or equivalent
- business college training an advantage
- previous office experience may be requested but this can also be entry level position
- competent computer skills including MS Office, Excel and QuickBooks
- internet skills including use of e-mails, group messaging and data collection
- numeracy and literacy skills
- Must be Bilingual (English and Spanish)
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Office Assistant
3 weeks ago
Hialeah, United States AEROSPACE INNOVATIONS INC Full timeJob DescriptionJob DescriptionOffice Assistant PositionAerospace InnovationsWork in a FAA Certified Repair Station Duties & ResponsibilitiesInclude but are not limited to:Work OrdersCreate work ordersUpdate work orders in process for outside service, customer quotation, final inspectionFile and maintain order of the closed work order packets Repair Orders...
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Receptionist / Office Assistant (Miami Lakes)
3 weeks ago
Hialeah, United States MILLER LAKE CONDOMINIUM Full timeJob DescriptionJob DescriptionA Property Management Office located in Miami Lakes seeking a Receptionist/Office Assistant to manage the reception desk, answer phones, data entry, and office administrative duties. Must be Bi-lingual.Skills and Qualifications:- Multi-tasking skills- Customer service skills, answering phones and responding to emails-...
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Receptionist / Office Assistant (Miami Lakes)
4 weeks ago
Hialeah, United States MILLER LAKE CONDOMINIUM Full timeJob DescriptionJob DescriptionA Property Management Office located in Miami Lakes seeking a Receptionist/Office Assistant to manage the reception desk, answer phones, data entry, and office administrative duties. Must be Bi-lingual.Skills and Qualifications:- Multi-tasking skills- Customer service skills, answering phones and responding to emails-...
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Office Clerk
3 weeks ago
Hialeah, United States D & N Duct Solutions Inc Full timeJob DescriptionJob DescriptionAnswer phone at reception desk, Sort and deliver incoming mail, prepare outgoing mail. Create word documents and maintain database. Collect, file and properly organized office documents. Monitor office inventory and supplies. Assist comptroller. Run errands Company DescriptionHVAC SHEET METAL MANUFACTURINGCompany...
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Engineer For Office Manager Position
1 week ago
Hialeah, United States PTF Industrial Coatings Full timeJob DescriptionJob Description Proven track record in performing general office duties, including mail organization, filing, invoice management, and document maintenance. Appointment Management: Proficient in scheduling, coordinating, and confirming appointments and meetings with precision and efficiency. ...
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Executive Assistant
5 days ago
Hialeah, United States The Keller Group Full timeThe Kelle Group is proud to be supporting a national company based in Haileah looking for an experienced Executive Assistant to support the CEO, CFO and CHRO in their corporate headquarters. This key role will be onsite and will provide key support in addition to assisting with supporting projects for the business. This is a fast-paced growth orientated...
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Executive Assistant
4 days ago
Hialeah, United States The Keller Group Full timeThe Kelle Group is proud to be supporting a national company based in Haileah looking for an experienced Executive Assistant to support the CEO, CFO and CHRO in their corporate headquarters. This key role will be onsite and will provide key support in addition to assisting with supporting projects for the business. This is a fast-paced growth orientated...
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Administrative Assistant
3 weeks ago
Hialeah, United States UV Fire Protection Systems Inc Full timeJob DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments,...
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Business Office Intern
2 days ago
Hialeah, United States AEG Full timePOSITION:Business Office Intern (Fall) DEPARTMENT:Business Office REPORTS TO:Controller; Director, Business Operations & Staff Accountant STATUS:Internship, Unpaid SUMMARY:This is an exciting opportunity for an individual interested in a career in Accounting or Finance.Intern will observe, learn, and develop skills necessary to explore career opportunities...
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Administrative Assistant
4 weeks ago
Hialeah, United States UV Fire Protection Systems Inc Full timeJob DescriptionJob DescriptionBenefits:401(k)401(k) matchingCompany partiesOpportunity for advancementPaid time offParental leaveJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform...
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Accounting Assistant
1 week ago
Hialeah, United States Goodyear Belts by Adventry Corp. Full timeGoodyear Belts by Adventry Corp. is seeking an Accounting Assistant to join our team. As an Accounting Assistant, you will be responsible for assisting with various accounting tasks, including preparing financial documents, reconciling accounts, and performing data entry. Goodyear Belts is a leading manufacturer and distributor of industrial and automotive...
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Accounting Assistant
1 day ago
Hialeah, United States Goodyear Belts by Adventry Corp. Full timeGoodyear Belts by Adventry Corp. is seeking an Accounting Assistant to join our team. As an Accounting Assistant, you will be responsible for assisting with various accounting tasks, including preparing financial documents, reconciling accounts, and performing data entry. Goodyear Belts is a leading manufacturer and distributor of industrial and automotive...
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Assistant Education Director
3 weeks ago
Hialeah, United States Paradise Christian School Full time $15 - $29Education-Assistant DirectorParadise Christian School is looking for a full-time position and must have experience in Early Childhood) and have worked in the office of an Early childhood Center. Be Positive, Full of positive energy, and excited to work with children and families.Duties:Paradise Christian School is currently looking to hire a Person who can...
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Assistant Project Manager
2 days ago
Hialeah, United States Diamond Peak Recruiting Full timeJob Title: Construction Assistant Project Manager Location: Hialeah, Florida Company: Commercial GC About Us: Join a dynamic team with a leading GC in Hialeah, Florida. This GC Specializes in Healthcare construction. Position Overview: We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our client. As an integral...
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Assistant Project Manager
10 hours ago
Hialeah, United States Diamond Peak Recruiting Full timeJob Title: Construction Assistant Project Manager If you think you are the right match for the following opportunity, apply after reading the complete description. Location: Hialeah, Florida Company: Commercial GC About Us: Join a dynamic team with a leading GC in Hialeah, Florida. This GC Specializes in Healthcare construction. Position Overview: We...
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Assistant Project Manager
7 days ago
Hialeah, United States Diamond Peak Recruiting Full timeJob Title: Construction Assistant Project ManagerLocation: Hialeah, FloridaCompany: Commercial GCAbout Us:Join a dynamic team with a leading GC in Hialeah, Florida. This GC Specializes in Healthcare construction.Position Overview:We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our client. As an integral part of...
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Assistant Project Manager
1 week ago
Hialeah, United States Diamond Peak Recruiting Full timeJob Title: Construction Assistant Project ManagerLocation: Hialeah, FloridaCompany: Commercial GCAbout Us:Join a dynamic team with a leading GC in Hialeah, Florida. This GC Specializes in Healthcare construction.Position Overview:We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our client. As an integral part of...
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Legal Assistant
3 weeks ago
Hialeah, United States Denovo Review Full timeJob DescriptionJob DescriptionA Florida stablished law firm is seeking experienced Insurance Defense Legal Assistant for its Miami office. Applicants should have 2+ years of experience, be a self-starter, have excellent communication skills, and be well organized to join our fast-growing team. Insurance defense experience recommended.Duties:Organizes cases...
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Research Assistant-PRN
2 weeks ago
Hialeah, United States EVOLUTION RESEARCH GROUP Full timeJob DetailsJob LocationLOC003 CPMI Clinical Pharmacology Miami - Hialeah, FLResearch Assistant-PRNTitle: Research Assistant (RA)-Per DiemLocation: Choose an item.About us:ERG is a leading U.S. based, privately held, independent clinical research site company, and provider of clinical development services with expertise in early and late-stage neuroscience...
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Shipping Receiving/Technician Assistant
3 weeks ago
Hialeah, United States AEROSPACE INNOVATIONS INC Full timeJob DescriptionJob DescriptionWork in a FAA Certified Repair StationDuties & Responsibilities include but are not limited to: Receiving packages –Perform receiving inspection by verifying Part Numbers (P/N), Serial Numbers (S/N)Visually check for obvious damage on unitsVerify repair capabilities and manual revisionsVerify contents against customer...