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Accounts Payable Specialist

1 month ago

Middleboro, United States Complete Staffing Solutions, Inc. Full time
Job DescriptionJob Description

Duties and Responsibilities:

  • Process non-inventory vendor invoices, check requests and employee expense reports, sort and disburse incoming mail, monitor AP mailbox. Ensure that proper approvals are provided and departmental coding is accurate.
  • Maintains/updates vendor information in AP system ensuring all information is up-to-date
  • Resolve vendor inquiries, including research requests for payments, pay dates, and check numbers. Provide remittance details when requested and reconcile vendor statements.
  • Process daily and weekly check runs. Prepare proposals for check/ACH payments based on payment terms.
  • Create ACH files, upload to the bank and send remittances to vendors.
  • Prepares month end accrual for AP vouchers not entered in previous period.
  • Maintain vendor W9 info and assist in annual preparation of 1099 statements.
  • Review, process and enter corporate credit card statement and ensure all receipts are received and coded properly.
  • International supplier purchase transactions processing. Proforma Invoicing, International wires, Duty and Freight invoice processing.
  • International supplier transaction reconciliations.
  • Assess whether state sales and use taxes are applicable to invoices received.
  • Participate in, and respond to, all audit requests related to AP and/or international orders.
  • Assists with identifying process improvement opportunities throughout the finance organization.
  • Maintains AP filing systems (paper and electronic) to ensure the expeditious and successful retrieval of information especially during audit periods.
  • Independently conducts special research or investigation projects
  • Other duties as assigned.

Education and Experience:

  • 3+ year's work experience in full-cycle accounts payable,
  • Ability to multi-task and manage work flows so that the volume of activities are completed in a reasonable time frame
  • Strong problem-solving and reasoning ability
  • Above average Excel skills
  • Excellent oral and written communication to customers, vendors, and employees
  • Attention to detail and accuracy is paramount

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