Accounts Payable Specialist
2 months ago
COME JOIN A WINNING TEAM
About Us:
GERSON, a global supplier of filtration products such as N95 respirators and consumables used in surface finishing has an excellent opportunity for an Accounts Payable Specialist that will assist the accounting office with a variety of duties to include responsibility for monitoring the outflow of capital for the company. This position is located at our corporate office in Middleboro, MA.
We are an established company that invests in our team and offers real opportunities for rewarding work. In addition to competitive pay, our team also enjoys great benefits, including medical, dental, vision, HRA, 401k, life insurance, disability benefits and generous paid time off. Ability to work remotely one day a week.
(Only candidates within a 25-mile radius should apply - no relocation).
Duties and Responsibilities:
- Process non-inventory vendor invoices, check requests and employee expense reports, sort and disburse incoming mail, monitor AP mailbox. Ensure that proper approvals are provided and departmental coding is accurate.
- Maintains/updates vendor information in AP system ensuring all information is up-to-date
- Resolve vendor inquiries, including research requests for payments, pay dates, and check numbers. Provide remittance details when requested and reconcile vendor statements.
- Process daily and weekly check runs. Prepare proposals for check/ACH payments based on payment terms.
- Create ACH files, upload to the bank and send remittances to vendors.
- Prepares month end accrual for AP vouchers not entered in previous period.
- Maintain vendor W9 info and assist in annual preparation of 1099 statements.
- Review, process and enter corporate credit card statement and ensure all receipts are received and coded properly.
- International supplier purchase transactions processing. Proforma Invoicing, International wires, Duty and Freight invoice processing.
- International supplier transaction reconciliations.
- Assess whether state sales and use taxes are applicable to invoices received.
- Participate in, and respond to, all audit requests related to AP and/or international orders.
- Assists with identifying process improvement opportunities throughout the finance organization.
- Maintains AP filing systems (paper and electronic) to ensure the expeditious and successful retrieval of information especially during audit periods.
- Independently conducts special research or investigation projects
- Other duties as assigned.
Education and Experience:
- Bachelor's degree in accounting or finance preferred
- 3-5 year's work experience in full-cycle accounts payable
- 5+ years of progressive accounting experience
- Understanding of GAAP (Generally Accepted Accounting Principles)
- Strong computer skills with Excel essential (pivot tables, vlookups)
- A proactive, hands-on strategic thinker with effective problem-solving skills to strategically analyze financial data and prepare financial reports rather than basic reporting
- Ability to multi-task, work under pressure and meet deadlines
- Strong attention to detail, accuracy and good recordkeeping is essential
- Excellent communication skills, both written and verbal
- Must use discretion and confidentiality
Gerson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law.
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