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Reception/Accounting Assistant

2 months ago

Memphis, United States Beverage Distribution Full time
Job DescriptionJob Description

The Reception / Accounting Assistant is accountable for greeting and assisting all callers and visitors by telephone and in person and directing them to the proper person who can meet their needs.  This position is also accountable for supporting the local Administrative Accounting Clerk and providing clerical assistance to the Administrative team.

 

RESPONSIBILITIES: 

  • Provide prompt, courteous customer service by telephone and or in person. 
  • Represent the Company in a polite, positive, caring and helpful manner. 
  • Work closely with the Administrative Accounting Clerk to facilitate an efficient and effective work flow. 
  • Create customer Sales and Gallons reports. 
  • Record verified Hot Shot payments and mailed checks on the Mail Cash Receipt Log.  
  • Manage the Memphis Uncollected emails. 
  • Make adjustments in Eostar to customer accounts as needed. 
  • Handle all mailing, shipping and receiving of documents and distribute incoming mail for the facility. 
  • Support and facilitate the use of office equipment, such as copiers, fax machines, telephone systems and postage meter. 
  • Order office supplies. 
  • Order, distribute and maintain an up-to-date inventory of employee uniforms. 

 

OTHER QUALIFICATIONS: 

  • Sense of urgency for time-sensitive tasks 
  • Confidentiality
  • Clerical and computer skills 
  • Strong communication skills 
  • Adaptability to change 
  • Attention to detail