Office Assistant

5 days ago

Naples, United States Boutique Interiors Full time
Job DescriptionJob Description

Luxury Interior Design Firm Looking for Detail-Oriented Individual to Join Our Young, High-Energy Team in an Administrative Role

Boutique Interiors is a luxury interior design firm located in Naples, Florida. We are a quickly growing firm focused largely on luxury residential clients. As a firm, we're focused on doing excellent work for our clients from both a creative and logistical perspective. We love what we do and work hard to achieve great results for our clients. We're also focused on creating a supportive, mutually respectful and fun working environment for our team. 

OPPORTUNITY 

We are currently looking to hire an office assistant that will be primarily responsible for working in our purchasing department, placing orders and following them through to completion. In addition, this position may have other responsibilities including: staffing our reception desk and answering phones, stocking office supplies and making sure the office is in a neat, presentable condition at all times. 

Specifically, we're looking for the following: 

- A team player with a great attitude and "can-do" mentality; As a group we believe in taking initiative and stepping up to get the job done. 

- A detail-focused individual that is capable of handling multiple competing tasks and working within specific time constraints; 

- An individual who values and is capable of achieving a high-level of organization; 

- An effective communicator (both in writing and in person);

- The ability to prioritize and balance competing demands;

TASKS AND RESPONSIBILITIES 

- Place orders for merchandise and goods as provided by interior designers; 

- Manage purchase orders; 

- Follow-up with vendors to ensure items are on-track; 

- Update internal software (Studio Designer) with order details and status (acknowledgements, shipment dates, backorders, etc.)

- Maintain purchase records for each project; 

- Maintain vendor price lists;

- Coordinate with warehouse staff to ensure all merchandise arrives in good condition; 

REQUIREMENTS

- High School Diploma

- Experience with Studio Designer a plus, but not required

- 1-5 years experience in a purchasing role or other clerical/office setting

- Must be highly organized and able to pay close attention to detail, working with a high level of concentration for extended periods of time;

- Experience working in MS Office (especially Excel)

- Positive attitude

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