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Construction Office Administrator/Bookkeeper

2 months ago

Lakeland, United States Quality Management Corporation of Florida Full time
Job DescriptionJob Description

We are looking for a full time, responsible Bookkeeper/Office administrator to join our construction office. The ideal candidate should have excellent time management skills, oral and written communication, be proficient in Microsoft Office suites and QuickBooks. Procore knowledge is a plus. At times, this position will require an assertive personality who takes the initiative to learn and be able to work independently. If you have experience as a bookkeeper/office administration with some construction knowledge, we’d like to meet you.

 

Responsibilities

  • Bookkeeping using QuickBooks Online
  • Preparation of regularly scheduled reports
  • Act as the point of contact with CFO for bookkeeping
  • Accounts Receivable and collections
  • Setup and maintain pay application sites for invoicing
  • Accounts Payable
  • Keeping up with Insurance records and maintaining certificates of insurance
  • Maintain a filing system
  • Update and maintain office policies and procedures
  • Liaise with President, Superintendent and CFO to handle requests.
  • Write and distribute email correspondence
  • Backup to payroll

 

Requirements

  • Proven experience as a bookkeeper or office administrator
  • Working experience of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel, Word, SharePoint/OneDrive)
  • Excellent time management skills and the ability to prioritize work, ability to follow-up in particular
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Procore is a plus
Company DescriptionConstruction CompanyCompany DescriptionConstruction Company