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Management Secretary

3 months ago

San Jose, United States Tryfacta Full time $39
Job DescriptionJob Description

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:
Tryfacta is seeking Management Secretary for our client in San Jose, CA 95134. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now

Position Title: Management Secretary
Location: River Oaks office in San Jose, CA 95134
Duration: Last through 02/07/2025 + Possible extension
Work Schedule: M-F, 8:00 AM - 5:00 PM

Responsibilities for this position include, but are not limited to:
VTA's Real Estate & Transit-Oriented Development department has a temporary Management Secretary position available. We are looking for someone who meets the following minimum qualifications:

  • Completion of the 12th grade or equivalent.

  • At least three years of administrative/clerical experience, which includes proficiency with computer software programs such as word processing and spreadsheets.

  • Possession of the required knowledge and abilities necessary for the role.

  • Preferred qualifications for the position include:

  • Proficiency in computer applications such as MS Office (Outlook, PowerPoint) and Adobe.

  • Experience with heavy scheduling, calendaring, and arranging meetings.

  • Excellent customer service skills."


Typical Tasks:
· Maintains the manager's calendar and reminds the manager of appointments; makes travel arrangements for division/department staff;
· Establishes and maintains subject matter files in connection with the work under the manager's control;
· Screens telephone calls and visitors; receives complaints and requests and handles or routes them for necessary action;
· Handles room arrangements and correspondence for group meetings on behalf of the manager; prepares and transmits agendas;
· Disseminates information to callers and visitors requiring judgment, knowledge, and interpretation of departmental procedures and regulations;
· Takes minutes of meetings and distributes copies;
· Prepares forms required for personnel transactions, requisition forms, purchase orders, and maintains records of time worked, overtime and absences;
· Composes routine correspondence from notes or brief instructions for manager;
· Conducts and independently carries out a variety of assigned special projects related to the activities of the department;
· Types a variety of documents including correspondence, reports, technical specifications, minutes of meetings, financial statements, memoranda, lists, and other written materials or documentation using word processing equipment, software, or other office equipment;
· Proofreads word processing documents and computer entries; copies and assembles materials;
· Operates a variety of office equipment, including personal computer, calculator, telephone, fax, photocopier, etc.;
· Opens manager's mail and determines appropriate disposition, and processes outgoing mail;
· Maintains office equipment including contacting service and repair personnel;
· Orders supplies, subscriptions, and memberships for work unit staff; maintains controls over petty cash;
· Learns specialty software programs of assigned unit;
· Performs program administration tasks as assigned;
· Performs related work as required.

To be considered for this position, you should have: [Skills, Education, or Experience]
Preferred qualifications for the position include:

  • Proficiency in computer applications such as MS Office (Outlook, PowerPoint) and Adobe.

  • Experience with heavy scheduling, calendaring, and arranging meetings.

  • Excellent customer service skills.


Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

Company DescriptionAbout US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.Company DescriptionAbout US:\r
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.\r
\r
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)\r
\r
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.