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Accounting Clerk
2 months ago
Accounts Payable
- Receive, review invoices and send to appropriate departments for approval
- Match invoices against purchase orders for accuracy and ensure proper coding
- Verify that transactions comply with financial policies and procedures
- Input all vendor invoices into system(s)
- Administrative tasks such as organizing invoices, filing, mailing out checks, completing credit applications, setting up new vendors, etc.
- Solicit and maintain current W-9 and payment information for vendors
- Familiarity with 1099 process
- Reconcile vendor accounts
- Communicate with operations team and vendors to help resolve discrepancies and ensure invoices are getting processed in a prompt and timely manner
Accounts Receivable:
- Save, log, and submit invoices in batches by their respective customer code daily and send them out in a timely manner
- Manage customer accounts with large open balances
- Maintain weekly up to date notes for each customer in the event the account becomes delinquent and questioned by management
- Communicate with customer/rental agent in a timely manner to resolve any discrepancy that may delay receipt of payment
- Maintain customer accounts by providing weekly aging reports
- Record daily payment applications received via check, ACH/Wire, cash, or credit cards
- Reconcile Payment discrepancies and credits owed to effectively resolve with Production / Accounting
- Process credit memos when credit request forms are approved
- Ability to resolve PO and Order discrepancies
- Assist with generating invoices for rental agents when requested
- Assist with filling out check request forms to initiate customer refunds
- Assist with filling out credit reference forms
- Assist with sales tax reporting requirements
- Responsible for generating Department AR Agings weekly for Company Reporting
- Update the Promise to Pay cash Forecast daily
- Assist with other various tasks as requested
QUALIFICATIONS
- Ability to perform accurate and prompt data entry with high volume
- Microsoft Office, Excel
- Acumatica, Yardi and/Netsuite experience a plus
- Ability to efficiently navigate all systems (Acumatica, RT‐PRO & Velixo)
- Knowledge of basic accounting terminology, controls and concepts
- Must be detail oriented and able to work in a fast-paced environment for a growing company
- Must be able to work well with others and meet strict deadlines
- Must have excellent communication skills
- Must be highly organized
- Self-starter, ability to take initiative and multitask
- Audit experience a plus
The MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.Company DescriptionThe MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services.\r
The MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.
