Administrative Assistant
6 days ago
Your role is to create high levels of organizational effectiveness, communication, and safety, while working in a cooperative manner while supporting and maintaining a pleasant work environment.
Office administration responsibilities include pulling permits, setting up new projects, scheduling meetings and appointments, ordering office supplies, greeting customers, subcontractors, and general visitors, responding to RFQs, completing applications, and providing general administrative support to our employees, subcontractors, and customers.
Previous experience as a construction office administrator role is preferred. Preferred candidates are required to have experience with a variety of office software (Microsoft 360, Outlook, Excel and QuickBooks Pro), communicate with accountants, and be able to accurately handle administrative and duties as assigned.
Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
Responsibilities Include serving as the point person for office duties including:
- · Answering phone calls
- · Processing and completing data entry for each specific job.
- · Work with vendors to assure compliance
- · Sending and answering emails
- · Completing applications and contracts
- · Mailing
- · Lead and job tracking
- · Equipment Tracking Software
- · Errands
- · Shopping / Online
- · Schedule meetings and appointments
- · Notary and recording
- · Maintain the office condition and arrange necessary repairs.
- · Partner with HR to update payroll and maintain office policies as necessary
- · Organize office operations and procedures
- · Provide CEO with daily schedule
- · Provide general support to CEO, Project Managers Project Coordinators, and visitors
- · Address employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
· MUST HAVE EXPERIENCE: (Preferred two plus years)
- · Proven experience as a construction Office Administrator.
- · Knowledge of office administrator responsibilities, systems, and procedures
- · Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- · Proficiency with email scheduling tools
- · Excellent time management skills and ability to multi-task and prioritize work
- · Attention to detail and problem-solving skills
- · Excellent written and verbal communication skills
- · Excellent follow-up skills.
- · Strong organizational and planning skills in a fast-paced environment
- · A creative mind with an ability to suggest and make improvements.
- · Bachelor’s degree: additional, Spanish bi-lingual is a plus.
- · Notary – ability to qualify as a notary.
-
Administrative Assistant
1 day ago
Tampa, United States PrideStaff Full timeWe are working with a very steady and reliable client who needs a great Administrative Assistant to help process sales orders and support the CFO of the company. This role is critical to ensuring efficient order processing and smooth communication wi Administrative Assistant, Administrative, Assistant, Processing, Staffing, Communication
-
Administrative Assistant
2 months ago
Tampa, United States 5 Star Staffing Solutions Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and efficient Administrative Assistant to support the Vice President (VP). The successful candidate will manage administrative tasks, coordinate schedules, and assist with various projects to ensure smooth and effective operations.Key Responsibilities:Provide high-level administrative support to...
-
Administrative Assistant
5 days ago
Tampa, United States AMERICAN METALS SUPPLY LLC Full timeJob DescriptionJob DescriptionAmerican Metals Supply, LLC is a rapidly expanding metals distributor headquartered in Tampa, FL, serving the southeastern United States. Our sales and distribution centers are strategically located in Tampa, FL, Charlotte, NC, Jacksonville, FL, Loxley, AL, and Tomball, TX. Founded by a team of seasoned professionals with...
-
Administrative Assistant
5 months ago
Tampa, United States 5 Star Staffing Solutions Full timeJob DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise lower-level clerical...
-
Administrative Assistant
6 days ago
Tampa, United States Crunch Fitness Full timeAdministrative Assistant Here We GROW Again! Are you a potential Administrative Assistant and ready to leave average in the past? Be a part of one of the greatest growth stories ever told in the fitness industry. With 65+ locations currently and 100+ locations planned; our Administrative Assistant position offers a tremendous opportunity for growth & career...
-
Administrative Assistant
1 week ago
Tampa, Florida, United States PrideStaff Full timeJob SummaryPrideStaff is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our clients and staff.Key ResponsibilitiesData Entry: Accurately and efficiently enter data into our computer systems.Filing and Organization:...
-
Administrative Assistant
5 days ago
Tampa, Florida, United States Alliance Workforce Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alliance Workforce. As a key member of our front office, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key ResponsibilitiesCustomer Service: Provide...
-
Administrative Assistant
1 month ago
Tampa, United States Collection Solutions & Management Inc. Full timeJob DescriptionJob DescriptionDescription:JOB OBJECTIVE: The job objective is to answer all phone calls, direct calls accordingly, greet and assist visitors in a professional manner. Assist Corporate Management teams with clerical tasks efficiently and effectively as needed.ESSENTIAL JOB FUNCTIONS:1. Answer all phone calls professionally and courteously, and...
-
Administrative Assistant
2 weeks ago
Tampa, United States Synagro Full timeDescription Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. Synagro takes pride in having zero layoffs during the pandemic and the business...
-
Administrative Assistant
2 weeks ago
Tampa, United States BayCare Health System Full timeAt BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy thats built on a foundation...
-
Executive Administrative Assistant
4 weeks ago
Tampa, United States Global Dimensions Full timeJob DescriptionJob DescriptionGlobal Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special...
-
Executive Administrative Assistant
3 months ago
Tampa, United States Global Dimensions Full timeJob DescriptionJob DescriptionGlobal Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special...
-
Administrative Assistant
5 days ago
Tampa, Florida, United States Brooks Law Group Full timeJob Summary: We are seeking a highly motivated and organized Administrative Assistant to join our team at Brooks Law Group. As a key member of our front office team, you will be responsible for providing exceptional support to our clients and staff.Key Responsibilities:Gathering Information: You will be the first point of contact for our firm, gathering...
-
Administrative Assistant
2 weeks ago
Tampa, United States Millennium Group Full timeWe are seeking an Administrative Assistant for a law office in Tampa. Pay $ an hour To apply, send resume to: Duties: Word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, coordinating meetings and conferences, obtaining supplies and so...
-
Administrative Assistant
2 weeks ago
Tampa, United States Tudi Mechanical Systems Full timeWhat happens when a mechanical contractor is about more than just HVAC and controls? Where it's not just about satisfying clients, but transforming an industry. With Tudi Mechanical Systems, you get a team that operates... As a single heartbeat. Because a business doesn't always have to BE a business. It should be something more. Experience the Tudi...
-
Administrative Assistant
3 months ago
Tampa, United States TUDI Mechanical Systems Full timeJob DescriptionJob DescriptionWhat happens when a mechanical contractor is about more than just HVAC and controls?Where it’s not just about satisfying clients, but transforming an industry.With Tudi Mechanical Systems, you get a team that operates…As a single heartbeat.Because a business doesn’t always have to BE a business. It should be something...
-
Administrative Assistant
3 months ago
Tampa, United States Lucent Group Full timeJob DescriptionJob DescriptionSalary: $18.00-$19.00/hr ADMINISTRATIVE ASSISTANT The Administrative Assistant operates within the Tampa SunGuide (TBSG) Regional Transportation Management Center (RTMC) in a full-time capacity, reporting directly to the RTMC Technical Administrative Coordinator. SUMMARY OF POSITION The Administrative Assistant...
-
Administrative Assistant
1 day ago
Tampa, United States ARCO a Family of Construction Companies Full timeABOUT YOU: Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. Who are we? We are ARCO, a Family of Construction Companies. We are looking for a full-time Administrative...
-
Legal Administrative Assistant
4 weeks ago
Tampa, United States Prime Headhunting & Recruiting, Inc. Full timeJob DescriptionJob DescriptionTitle: Legal Administrative AssistantIntroduction:For the past 35 years, our clients' law firm has been delivering personalized legal services in Florida, built on a foundation of professionalism and a commitment to client satisfaction. Our clients' dedicated team specializes in estate planning and wills, trusts,...
-
Sales - Administrative Assistant
2 weeks ago
Tampa, United States AMERICAN METALS SUPPLY LLC Full timeJob DescriptionJob DescriptionAmerican Metals Supply, LLC is a rapidly expanding metals distributor headquartered in Tampa, FL, serving the southeastern United States. Our sales and distribution centers are strategically located in Tampa, FL, Charlotte, NC, Jacksonville, FL, Loxley, AL, and Tomball, TX. Founded by a team of seasoned professionals with...