Administrative Assistant

4 weeks ago

New York, United States Paths Management Services, LLC Full time
Job DescriptionJob Description

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Previously known as Omni, when founded in 2004, Paths creates and preserves high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 450 employees, Paths manages a suite of capabilities spanning the entire property life cycle, including development, construction, property management, maintenance, and security.

Summary/Objective:
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.
Classification:
Non-exempt; Part-time (5 hours, Monday-Friday)

Essential functions/Responsibilities: duties include but are not limited to the following
- Answer, screen and transfer inbound phone calls.
- Welcoming and directing tenants with inquiries and walk-ins.
- General clerical duties including photocopying, maintaining an electronic and hard copy filing system, fax and mailing.
- Retrieve documents from the filing system.
- Handle requests for information and data.
- Writing correspondences to tenants, employees, external vendors.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Schedule and coordinate meetings for the manager/supervisor.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
- Tenant related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
- Special projects and reporting as needed to the manager/supervisor.
- Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.

Requirements:
- Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment and practices/principles of basic office management).
- Must have at least a High School Diploma.
- Affordable Housing experience is a plus.
- Candidate must carry a professional demeanor
- Candidates must be proficient in Microsoft Word, Excel, and Outlook.
- Yardi experience is a PLUS
- Possess a proactive and can-do attitude.
- Bilingual skills (i.e.: Spanish) are a MUST at certain properties
- Ability to work in a fast-paced environment.
- Possess strong multi-tasking, organizational, communication and analytical skills.

 

Company DescriptionPaths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 450 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.Company DescriptionPaths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 450 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.

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