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Executive Assistant To President

3 months ago

Upland, United States Glades Talent Full time
Job DescriptionJob Description

Our Team is a leading provider of Telecom Communication Construction
Services. With our headquarters located in Upland, CA. We serve several locations
throughout Southern California and Henderson, Nevada located just outside of Las
Vegas. Every day, we work to improve the way information is
shared and communicated through the execution of innovative technology projects. We
are looking to add a highly qualified Executive Assistant to our team. This position will
report directly to the company President, and will support all administrative
requirements as outlined below or as otherwise assigned. The position will also have
supervisory responsibilities for the reception staff and others as assigned. The position
will operate out of the Corporate office located in Upland, CA, and may require
occasional travel to remote offices.

● Advanced opportunities and career growth.
● Military veterans are encouraged to apply.


What you’ll do
● Manage and provide highly competent administrative support to the company
President and executive team, including scheduling, agendas, mail, emails, calls,
travel and other company logistics.
● Create and assist with presentations, meeting agendas, follow-up documents
and implementation strategies.
● Prioritize your time and the time of the Executive staff.
● Make administrative decisions and requests on behalf of the President to provide
complex calendar management.
● Proactively manage logistics for business group meetings and events.
● Draft executive communications with professionalism and diplomacy.
● Create data management plans and manages data by using the advanced
features of Google products, Smartsheet, Microsoft tools, and other software.
● Manage numerous vendor and business accounts associated with office and
facilities maintenance and support.

● Develop a deep knowledge of the overall business group strategy and act as an
information resource to the business group.
● Anticipate and remove roadblocks and make timely decisions across the
business group.
● Directly resolves customer requests.
● Host business guests and internal meetings and functions.
● Review tasks and reports to ensure accuracy, completeness and compliance.
● Effectively communicate with employees, subcontractors, vendors, and/or
customers to assist in and with an assigned area, department or project(s).
● Support the corporate team as directed to ensure that company goals and
objectives are met and that operations run efficiently.
● Organize team communications and plan events, both internally and offsite.
● Additional duties as assigned.


Required Skills


● Bachelors or Associate Degree with / or at least 5-10 years of proven
experience in construction field
● Previous experience with proven leadership success in a supervisory and/or
managerial capacity as an Executive Assistant.
● Project management skills including planning, organizing and coordinating tasks.
● Authorized to work in the U.S. for any employer.
● Successful completion of a pre-employment drug screen, background and motor
vehicle records check, to include a valid California D.L.
● Must be able to lift/carry heavy objects - on average up to 5-15 pounds.
● On average-must be able to perform the above duties for at least 8 hours per day
5 days per week.
● Reliability and punctuality are a must, with the ability to be available for rare, but
occasional after hours business functions, along with weekend work/overtime as
needed if dictated by business demands.
Additional Required Skills:
● Exceptional verbal and written communication skills. Bilingual in Spanish is a
plus.
● Meticulous attention to detail and high level organizational skills.
● Extensive knowledge with proven experience administering construction
contracts/subcontract agreements and administering insurance documents.
● Ability to work in a stress free, but fast paced environment.
● Experience in the construction industry is highly desirable.

● Positive attitude with the ability to represent and support  Executive team
with the utmost level of confidentiality, poise and professionalism, and the desire
and ability to build professional relationships.
● Excellent Customer Service skills.

What we offer you… (company benefits)


● Medical, Dental, Vision and Prescription Plans
● Flexible Spending Account/Health Savings Account
● Short- and Long-Term Disability
● Supplemental Life and ADD
● 401(k) Retirement Savings w/ 50% Company Match
● Stock Purchase Plan
● Company Discounts
● Legal Insurance
● Paid Time Off and Holidays
.
Our team combines decades of experience and continuous learning to achieve the best-
in-class execution of telecom and utility construction. The team 
maintains the highest standards of quality, safety, and knowledgeability, continually
building upon our skills to expertly deliver the comprehensive services our customers
and industry partners require.
We are a company united in our vision of connecting America. Our culture is grounded
in and shaped by our values. These values act as our behavioral compass and guide
how we interact with each other, our customers, and the communities in which we
operate. Across our teams, we strive to treat each other with respect, value different
perspectives and experiences, keep our and others’ safety top of mind, and uphold the
highest ethical standards.
Our company supplies the single most critical resource telecom service providers need:
skilled people. We provide opportunities for our people to learn and develop the skills
and knowledge to be successful in their current role as well as to prepare them for
future growth within the company. Join us