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Office Services Specialist

3 months ago

Pasadena, United States Ironworker Employees' Benefit Corporation Full time
Job DescriptionJob Description

Job Summary:

  • Under the direction of the Office Services Supervisor, the Office Services Specialist is responsible for the processing of incoming and outgoing mail in a timely manner, general office services, and carrying out various projects.

Key Duties/Responsibilities:

  • Receives, sorts, routes and delivers incoming mail, parcels and packages by department, and prepares outgoing mail.
  • Sorts and delivers interdepartmental mail.
  • Operates mailroom equipment including the postage meter, photocopying machine, and mail folding and inserting
  • machine.
  • Schedules maintenance for mailroom and office equipment.
  • Processes and performs mass mailing and special projects.
  • Maintains records of receipt, mailing dates, and other required information.
  • Replenishes postage on the postage meter as needed.
  • Replenishes and stocks supplies needed for the mailroom and common areas.
  • Maintains UPS shipping and accounts.
  • Maintains clean and orderly mailroom.
  • Performs special projects as needed including some assembly of office furniture, and minor repairs.
  • Ensures quality and accuracy.
  • Maintains various logs
  • Provides back up support to front desk operations.
  • Performs other related duties as assigned.
  • Maintains good attendance record and punctuality.

Required Skills/Abilities:

  • Handle packages of varying size and weight
  • Handle time sensitive correspondence and packages
  • Provide proper levels of service and delivery
  • Problem solve
  • Prioritize and multi-task
  • Communicate clearly and concisely, both verbally and in writing
  • Establish and maintain effective working relationships with those contacted in the course of work
  • Work independently and in a team environment
  • Basic understanding current office equipment including computers and supporting applications
  • Basic understanding of mailroom equipment and software applications
  • Basic understanding of Microsoft Applications including Word, Excel and Outlook
  • Ability to learn locations and organizational structure of the company.
  • Ability to correctly sort and distribute large amounts of mail.
  • Ability to understand and follow written and verbal instructions.
  • Ability to troubleshoot and complete projects in a timely manner.
  • Ability to work under pressure and meet tight deadlines.
  • Ability to maintain confidentiality.
  • Valid California Driver License and excellent driving record
  • Ability to lift 25-40 lbs
  • Ability to stand for long periods of time
Company DescriptionWe are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.Company DescriptionWe are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.