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Shipping & Receiving
4 months ago
Receiving Shipments:
- Inspect and verify incoming shipments against purchase orders or packing lists to ensure the correct quantity and quality of items received.
- Unload deliveries safely using appropriate equipment such as forklifts, pallet jacks, or hand trucks.
- Record and document received items, noting any discrepancies or damages.
Unpacking and Storing:
- Unpack received materials and products, and store them in the designated locations.
- Ensure proper labeling and organization of inventory for easy identification and access.
- Use inventory management systems to update stock levels and track the location of items.
Shipping Outgoing Orders:
- Prepare and package finished products or materials for shipment according to company standards and customer requirements.
- Create and print shipping labels, packing slips, and other necessary documentation.
- Coordinate with carriers for pickup, and ensure timely dispatch of shipments.
Inventory Management:
- Maintain accurate inventory records, and perform regular inventory counts or cycle counts.
- Monitor stock levels and reorder supplies as necessary to avoid shortages.
- Manage inventory discrepancies and conduct investigations to resolve them.
Logistics Coordination:
- Schedule and coordinate inbound and outbound shipments to optimize delivery schedules and reduce costs.
- Communicate with suppliers, vendors, and customers regarding shipping and delivery details.
- Ensure compliance with shipping regulations and standards, including hazardous materials handling if applicable.
Quality Control and Documentation:
- Inspect the quality and condition of products before shipping to ensure they meet quality standards.
- Document all shipping and receiving activities, including maintaining records of bills of lading, shipping invoices, and delivery receipts.
- Handle returns and exchanges, and process the necessary documentation for returned items.
Equipment Operation and Maintenance:
- Operate material handling equipment safely and efficiently.
- Perform routine maintenance and safety checks on equipment, and report any malfunctions or safety concerns.
Safety and Compliance:
- Follow all safety procedures and guidelines to ensure a safe working environment.
- Adhere to regulatory requirements for shipping and receiving, including handling of hazardous materials.
- Conduct regular safety inspections and participate in safety training programs.
Collaboration and Communication:
- Work closely with other departments, such as production, procurement, and quality control, to ensure smooth operations.
- Provide updates on shipping and receiving status to relevant stakeholders.
- Resolve any issues related to shipments, such as delays or damages, in a timely manner.
Process Improvement:
- Identify opportunities to improve shipping and receiving processes for greater efficiency and cost-effectiveness.
- Implement best practices and contribute to continuous improvement initiatives within the department.
Additional Skills and Qualifications
- Attention to Detail: Accuracy in checking shipments, documenting inventory, and ensuring proper labeling.
- Organizational Skills: Ability to organize and manage multiple tasks, ensuring timely and efficient operations.
- Physical Stamina: Capability to perform physical tasks, including lifting and moving heavy items.
- Technical Proficiency: Familiarity with inventory management software, shipping systems, and material handling equipment.
- Communication Skills: Effective communication with team members, suppliers, and customers to coordinate logistics and resolve issues.
- Problem-Solving Abilities: Ability to troubleshoot and resolve discrepancies or logistical challenges.
By performing these duties, the shipping and receiving team ensures that the plant maintains an efficient flow of materials and products, supporting overall production and customer satisfaction.
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