Executive Assistant

3 weeks ago

New York, United States Ziv Gottlieb Bernstein Team at Douglas Elliman Full time
Job DescriptionJob Description

The Ziv, Gottlieb, Bernstein Team at Douglas Elliman is looking to hire an entrepreneurial Operations Assistant to support the everyday activities of the team. The team has over 15 years of experience and completed more than $500M in real estate sales. This is an excellent opportunity to learn the ins and outs of luxury, residential real estate inclusive of condos, co-ops, new developments, buyers, sellers and developer representation.

 

The successful candidate must be resourceful, detail oriented, highly organized, technologically savvy, polished and ideally have an understanding of the Real Estate industry and a passion for building a successful career within it.

 

Looking for for a true team player who loves working with people and thrives in a dynamic and vibrant working environment. Someone who is an excellent communicator who can quarterback the busy sales team and its Partners with both day-to-day business as usual requests and basic marketing efforts.

 

The position requires 2-3 years of administrative support experience post-graduation, and strong interpersonal skills.

 

RESPONSIBILITIES

  • Learn the ins and outs of Elliman’s systems

  • Stay on top of real estate markets trends and best practices

  • Keep listings updated on two databases

  • Craft quick interesting point of view, or “fun-fact” for each listings and post/promote on social media as needed

  • Provide support to Sales Associates during the sales process, including the preparation of documents, scheduling appointments and sending emails

  • Assist with the preparation and organization of Board Applications, leases and riders, review of listings for accuracy, pitch packages, property searches, market analysis, and comp listings

  • Book vendors as needed (cleaning crews, chauffeur, etc.)

  • Assist in presentation preparation for owners, developers and prospective clients

  • Maintain client database (CRM) and communicate with clients, other agents and service providers throughout the process

  • Assist with open houses and brokers' events, including scheduling, resourcing and follow up

  • Prepare and execute outreach and mailers, both electronic and hard copy

  • MUST be highly trustworthy and adhere to high confidentiality

 

REQUIREMENTS

  • 2-3 years of administrative experience in roles that interfaced with external clients and multiple team members (real estate experience preferred)

  • Dependable – strong initiative and the ability to work independently and with minimal guidance

  • Solid time management skills – ability to handle multiple concurrent assignments and to switch between tasks, while retaining a high degree of accuracy and calm

  • Excellent organizational, planning and scheduling abilities

  • Polished communication skills (written and verbal) and a human touch

  • Highly discrete with our clientele and their sensitive information, especially as many of them are high net worth with very private lives

  • Comfort with stepping outside your regular duties as needed

  • Superior skills in MS Word, Excel, Outlook and PowerPoint, CRM software

  • College degree preferred or equivalent experience

  • Licensed NY Real Estate Salesperson, or willing to pursue License

 

EXPECTATIONS

  • Job Type: Full-time (5 days in the office – more flexible schedule to be discussed after first 6 months)

  • Full Time Hours 9:00AM - 6:00PM, with a degree of variability

  • Compensation: $80,000 per year with optional bonuses (to be determined at offer time and in conversation with candidate)

  • Office: Elliman’s Flatiron location, 5ht Avenue between 18th and 19th Street

Company DescriptionReal Estate BrokerageCompany DescriptionReal Estate Brokerage

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