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Accounts Payable and Accounts Receivable Associate
3 months ago
Position: Accounts Payable and Accounts Receivable Associate
Location: San Diego, CA 92100 (Onsite)
Schedule: Full-time
Duration: temporary to hire (Based on performance and business need).
Pay: $19 per hour - $22 per hour
Position Summary:
The AP/AR Associate is responsible for accurate billing to clients, collections, and vendor invoice data entry as part of the accounting team. The role maintains financial records, processes transactions, and ensures compliance with relevant regulations and policies.
Job Duties:
Accounts Receivable:
- Collect information needed to process billings to customers.
- Issue billings through various payment channels.
- Maintain job Schedule of Values (SOV) for monthly billings.
- Post billings into QuickBooks based on project SOV.
- Request required releases from subcontractors during the billing process.
- Track vendor preliminary notices for each project.
- Follow up on outstanding receivables and resolve billing issues.
- Handle customer billing inquiries and complaints.
- Request preliminary data from general contractors and file legal notices.
- Update Customer Log with new job information.
- Update accounting records with new customer information as needed.
- Organize and maintain job folders with proper documentation.
- Report monthly activity to management.
Accounts Payable:
- Accurately code invoices based on description or job information.
- Match packing slips and attach required backup to invoices.
- Enter invoices timely into QuickBooks.
- Route invoices to Operations Manager for review.
- Correct invoices as needed and file appropriately.
- Process employee expense reports with proper approval.
- Gather invoices for weekly check runs.
- Maintain W-9s for all vendors.
- Review vendor statements to ensure all invoices are processed.
- File paid invoices in vendor folders.
- Pull vendor documentation for projects as requested.
Administrative Support:
- Provide general administrative support to the accounting department.
- Organize and maintain financial files and records.
- Respond to financial inquiries from internal stakeholders and external partners.
Qualifications:
- High school diploma or equivalent required.
- 1-2 years of customer service experience, including AR/AP duties.
- Experience in construction is preferred.
- Proficient with Microsoft Office Suite and accounting software (QuickBooks).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Knowledge of chart of accounts and coding job lists.
- Basic math skills and high degree of organizational ability.
Other Duties:
- Cover front desk for lunch and breaks.
- Some overtime and occasional weekend work may be required.
- Complete special projects and other duties as assigned.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds.
Competencies:
- Fluent in Spanish preferred.
- Ability to maintain confidentiality.
- Highly accurate, efficient, and organized.
- Excellent communication skills.
- Ability to work independently in a time-sensitive environment with deadlines.
- Basic understanding of (or willingness to learn) Federal and State Payroll Laws.
- Experience using QuickBooks and Microsoft Office (Excel, Word, Outlook).
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Company DescriptionJoin our team at Manpower, a leading staffing agency committed to matching exceptional talent with top employers. We value dedication, innovation, and a positive attitude in our employees.Company DescriptionJoin our team at Manpower, a leading staffing agency committed to matching exceptional talent with top employers. We value dedication, innovation, and a positive attitude in our employees.
