Executive Administrator

1 month ago


Detroit, United States Optimal Inc. Full time
Job DescriptionJob Description

Position Description:

  • Customer & Dealer Advisory Board Meetings/Event Planning & Coordination
  • Board Coordinator of the Fleet Advisory Board (FAB)
  • Leadership & completion of the monthly performance metric reporting cycle.
  • Management of operation's internal control/ corporate compliance to Company's GIM program with annual MCRP completion.
  • Coordination & Administration of organization's Fleet Demonstration Vehicle Program
  • Plan, coordinate presentation completion & facilitation of organization's monthly business review meeting.
  • Support the administration of the operation's group NA Commercial & Government Sales budget line items.
  • Lea d completion of necessary POs & invoice reconciliation.
  • Serve as a central point of contact in organization's initiatives.
  • Management & maintenance of organization's central organization chart, distribution list generator, & milestone anniversary file. System Interfaces
  • Access & user knowledge in the following systems: Salesforce, Ariba, FMS, CVMS, CONCEPS
  • SharePoint site development, administration & permissions management.
  • EDMS book administration and document publication and retention.
  • Excel Spreadsheet (to include Power Query, Pivot Analysis/ Charting/ Macros)
  • Power Point, Word, PDF Edit, Outlook, Webex
  • Salesforce report configuration and export

Skills Required:

  • Strong analytical and business office acumen/ experience.
  • Strong organizational skills
  • Creative, self-starter mindset.
  • Ability to thrive in a fast-paced, high stress environment while maintaining focus to chart a path through highly complex situations & tasks.

Experience Required:

  • Customer facing meeting/ event planning to include logistics: Location/ Food & BEV
  • GIM / GIS
  • Access & user knowledge in the following systems: Salesforce, Ariba, FMS, CVMS, CONCEPS
  • SharePoint site development, administration & permissions management.
  • EDMS book administration and document publication and retention.
  • Excel Spreadsheet (to include Power Query, Pivot Analysis/ Charting/ Macros)
  • Power Point, Word, PDF Edit, Outlook, Webex
  • Salesforce report configuration and export

Education Required:

  • Bachelor's degree


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