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Specialist - Logistics

1 month ago

Tallahassee, United States Timothy D Padgett PA Law Group Full time
Job DescriptionJob Description

Summary/Objective

The primary role of a Logistics/Mail Specialist is to process and distribute incoming mail to the appropriate file/case in the case management system or to the appropriate receiver. They sort mail by hand and upload incoming mail into an internal system as required. They also maintain shipping and mailing supplies, such as envelopes, tape, and stamps, and keep an inventory of these supplies. In addition, they process all outgoing packages; they package items, ensure proper labeling, and arrange pickup from the post office, UPS, FedEx, or other carriers at PLG Headquarters.

The Electronic Mail Specialist is responsible for adding documents and emails, from Attorneys, Clients, Vendors and the Courts, into Internal Case Management System and then decimate mail to the correct paralegal and Supervisor for handling. In addition, the Electronic Mail Specialist submits Litigation Reviews to Managing Partner for cases that may turn into Contested Cases.

Essential Functions.

Responsible for ensuring both external and internal customers receive the highest level of service by performing the following:

  1. Ensuring supplies are distributed to departments in a timely manner
  2. Receives and verifies incoming supply deliveries and mail/packages to ensure accuracy
  3. Maintains appropriate contact with US Postal Service representative on updates and changes made to postal rules & regulations
  4. Accurately sorts all incoming mail and ensures proper delivery to the intended recipient
  5. Complies with the PLG Policies and Procedures
  6. Prepare correspondence to be mailed (e.g. applying appropriate postage)
  7. Track mailroom and operation center supplies to ensure maximum/minimum needs
  8. Maintain high level of confidentiality in handling mail
  9. Track Office supply orders using Excel for reporting needs
  10. Participate in special projects and perform other duties as assigned
  11. The duties and responsibilities listed above may be revised at any time within the sole discretion of PLG without advance notice to or the consent of the employee.
  12. Accepts other duties as assigned.

Competencies

  1. Time management
  2. Ability to locate cases by case number or other identifying information
  3. Organizational Skills
  4. Knowledgeable of Departments and their functions

Supervisory Responsibility
N/A

Work Environment
This job operates in an open floor setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Required Education and Experience
[Indicate education based on requirements that are job-related and consistent with business necessity. See examples below.]

  1. Basic Knowledge of computer programs such as Outlook, word, and excel
  2. High school Diploma

Preferred Education and Experience

  1. Basic Knowledge of computer programs such as Outlook, word, and excel
  2. High school Diploma