IT Procurement Specialist

2 weeks ago

Austin, United States Vaachi Systems Inc. Full time
Job DescriptionJob Description

Job Title: IT Procurement Specialist (Hybrid)

Location: Austin, TX

Work Type: W2 (No Benefits)

Onsite: 2 Days minimum

Remote: 3 Days (Subject for approval by Direct Supervisor)


The Candidate will perform advanced purchasing and procurement work. The candidate should have a strong background in IT solicitation and DIR procurement procedures. The work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.


Responsibilities include tasks like:

  • Coordinating the preparation, review, tracking, and processing of purchase orders.
  • Providing consultation to business users and technical resources for major information technology solicitations.
  • Coordinating and facilitating procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
  • Developing solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  • Reviewing the preparation and distribution of bid invitations to vendors.
  • Facilitating meetings and performing problem resolution.
  • Maintain effective working relationships with vendors and suppliers.
  • Reviewing or preparing the delivery of statutorily required reports.
  • Monitoring the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
  • Monitoring legal and regulatory requirements pertaining to purchasing and procurement.
  • The Candidate will perform other related work as assigned.


Must be able to:

  • Work independently in a diverse team environment with on-site and remote teams.
  • Lead or attend meetings with business users to coordinate activities.
  • Lead evaluations for major solicitations.
  • Multi-task with a willingness to put in extra effort when necessary.
  • Identify problems and propose innovative solutions.
  • Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
  • Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
  • Follow written standards and procedures as well as work independently.
  • Keep management informed of status of on activities through accurate, timely, and appropriate reporting.

Candidates Must have:

  • 4 - 8 years experience in the procurement field
  • Posses an active Contract Texas Certified Developer (CTCD) Certificate.
  • Strong written, verbal, and interpersonal communication skills.
  • Strong research and problem-solving skills.

CANDIDATE SKILLS AND QUALIFICATIONS:

Required:

  • Knowledge of purchasing and procurement methods and procedures.
  • Knowledge of Department of Information Resources (DIR) and other supply sources
  • Knowledge of Texas state procurement laws and statutes
  • Experience in collaborating and communicating effectively across multiple subject matter groups
  • Experience in contract negotiation strategies and techniques
  • Experience in leading major information technology solicitation meetings and evaluations
  • Knowledge of Microsoft Office 365 tools: Word, Excel, Teams, SharePoint
  • Knowledge of security policy, procedures, and requirements
  • Certified Contract Texas Developer (CTCD)

Preferred:

  • Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module

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