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Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Administrative Assistant with a payroll background to join our team in our Sacramento branch.

Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results. PCC is proud to be an equal opportunity workplace.

The Bilingual Payroll Specialist is responsible for the day-to-day activities associated with payroll and certified payroll to ensure that weekly payroll is processed timely and accurately.

Primary Responsibilities

• Audits automated and manual timecards for payroll processing.
• Exports and imports timecard information from timecard software into payroll software.
• Calculate hours, tax withholdings, deductions, bonuses and union fringes
• Creates and processes electronic payroll files for submission to generate direct deposits and payroll checks.
• Reviews and enters labor allocations reported on timecards.
• Prepares termination and check adjustments.
• Handles employee’s inquiries regarding payroll checks or deductions on their paychecks.
• Coordinate with the HR department to ensure the correct employee data is on file
• Processes and completes all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws
• Ensures all contractual obligations relating to certified payroll; including responding to auditor’s or compliance officer’s questions, and submitting the requested documents as necessary, are handled in a timely manner
• Coordinates weekly submission of certified payroll reports
• Works with customer compliance officers to resolve questions and submission of errors as they arise, in a timely manner
• Submits and/or uploads compliance documentation into the project specified payroll tracking system (e.g. LCPtracker, or other similar agencies)
• Coordinates and interfaces with both internal and external customers, as necessary, to ensure compliance on all company jobs; including but not limited to customers, general contractors, subcontractors, government agencies, labor unions, and other company employees
• Reviews new job startup packages for certified payroll or prevailing wage requirements
• Works with project managers and customer compliance officers to ensure that all job startups and/or subcontractor startup paperwork is completed and submitted timely and accurately prior to the job start date
• Performs reporting, filing, maintenance, and/or data entry of certified payroll compliance related documentation
• Prepares communications, such as memos, emails, invoices, reports, and other correspondence
• Works with Operations and management to resolve any escalated issues.
• Ensures all A/R issues are handled immediately to avoid money being held up
• Reviews and processes all tiered subcontractor certified payroll documentation in a timely manner to avoid money being held
• Matches vendor invoices to purchase orders
• Sends copies of invoices to appropriate department for review and approval
• Enters invoices into accounting software ensuring proper coding, approve and pay invoices
• Communicates with other offices and vendors to clear problems that arise and ensure invoices are paid within a timely manner
• Organizes and maintains A/P records
• Assists with audits, both internal and external, by handling all accounts payable related requests
• Obtains vendor statements and reconciles open payables with their open receivable statement
• Other duties as assigned

Qualifications

• Understanding of union/non-union and prevailing wage payroll.
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Ability to work both independently and in a collaborative team-oriented environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education and/or Experience

• A minimum of 3-5 year’s payroll/certified payroll experience
• High School Diploma at a minimum, Associates degree in Accounting a plus
• High Volume environment
• Experience with Microsoft software such as Word, and Excel

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.