Accounting Manager

3 weeks ago

Houston, United States EasterSeals Greater Houston Full time
Job DescriptionJob Description

Position Summary

Easter Seals of Greater Houston is looking for an experienced Senior Accountant who will report directly to the CFO. In partnership with the CFO, this position is responsible for ensuring the integrity of Easter Seal's financial position, performance and compliance. S/he has a persistent focus on the organization's stewardship, transparency and accountability as critical to Easter Seals of Greater Houston's mission and strategic objectives. The successful applicant will have prior experience in Not-For-Profit accounting and a general knowledge of government grants, reporting, and compliance.


Responsibilities and Duties

  • Establish and manage effective and efficient accounting processes that enable optimization of procedures and ensure accuracy of general ledger and subledger accounts.
  • Implement and manage any additional accounting processes as assigned.
  • Assist auditors during preparation for audit and field work.
  • Monitor the month and year-end closeout accounting entries and schedules in line with the monthly close calendar.
  • Attend and participate in meetings and committees as appropriate.
  • Maintain effective communication and coordination with organization personnel, departments and managers.
  • Collaborate with program directors, managers and staff to help ensure the ongoing success of agency programs.
  • Ensure that all employees are well informed of accounting processes and procedures.
  • Appraise the agency's financial position and issues periodic reports, including reports required by regulatory agencies, including all Early Childhood Intervention Grant financial reporting and other grant reporting. Summarizes and forecasts agency activity and financial position.
  • Assist CFO with annual external audits and monitoring visits; Coordinates the annual financial audit ensuring that information is provided to external auditors timely and that any audit issues are communicated and resolved appropriately.
  • Assist CFO with any state and government audits.
  • Establish and handle effective and efficient claims processes, ensuring timely reconciliations and accuracy of general ledger accounts related to federal and state programs as well as subledgers.
  • Prepare monthly reimbursement requests for federal and state programs.
  • Prepare general ledger entries for receivables and revenue.
  • Maintain schedule of federal and state expenditures.
  • Maintain all required grant documentation.
  • Assist with the preparation of monthly, annual, and other periodic financial statements and reports (e.g. actuals versus prior year versus budget MTD and YTD).
  • Ensure that external document submissions and filings are accurate and timely.
  • Complete reports and analyses of departmental and area operations as required by the Chief Financial Officer.
  • Maintain the general ledger including reconciliation of balance sheet accounts to ensure accurate and timely reporting.
  • Assist with the oversight of government grant funding, reporting, and compliance.
  • Prepare accurate and timely financial statements in accordance with established schedule and with input from the rest of the accounting department for the management and executive team.
  • Analyze financial statements for discrepancies and other issues that should be brought to the CFO's attention.
  • Establish and manage effective and efficient processes that ensure timely reconciliations ensure accuracy of all general ledger accounts, including restricted funds as well as subledgers.
  • Prepare any required balance sheet account reconciliations, including the preparation of transaction and monthly general ledger.
  • Maintain all required supporting documentation for audits.
  • Maintain and prepare tracking by department, program, function and grant budget for restricted funds revenue and expenditure purposes.
  • Prepare monthly spreadsheet of restricted fund accounts to ensure accuracy of remaining balances.
  • Prepare year end journal entries and post to general ledger for audit purposes.
  • Establish and manage effective and efficient billing and accounts payable processes that minimize customers' complaints and ensure accuracy of agency subledger and general ledger accounts.
  • Support accounts receivable activity. Ensure accuracy of information in account receivable system including customer payment terms, reconciliation of subledger to the general ledger, status of aging of customer invoices and follow-up on any past due receivables.
  • Support Accounts Payable staff with the approval of invoices, coding and processing of checks. Ensure accuracy of information in account payable system including vendor payment terms, reconciliation of subledger to general ledger and status of aging of vendor invoices.
  • Support the maintenance of vendor master file in QuickBooks.
  • Upload weekly positive pay import file for vendor checks to bank.
  • Support with the preparation of year-end IRS reports and any other reporting required by state or federal agencies.

Required Qualifications:

  • Bachelor's Degree.
  • 5+ years' experience in NPO or audit setting.
  • Prior experience in Not-For-Profit accounting.
  • Knowledge of government grants reporting and compliance.
  • Knowledge of month-end close tasks.
  • Experience with computerized ledger systems, familiarity with QuickBooks a plus.
  • Advanced knowledge of Excel.
  • Strong problem solving and analytical skills.
  • Ability to function well in a team-oriented environment, yet also be self-motivated and self-directed.
  • Ability to meet communicated schedules and deadlines.

Preferred Qualifications:

  • Three years of supervisory experience.
  • CPA certification a plus.
  • QuickBooks knowledge.
  • Solid understanding of non-profit accounting.


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