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Event Sales Assistant

4 months ago

Chicago, United States UnitedService Companies Full time
Job DescriptionJob Description

Offshore is a 50,000 Sq Ft Rooftop space on the east end of Navy Pier with sweeping views of the Chicago skyline. We are a go-to venue for clients hosting some of the city's premier events including stunning weddings and high-end cocktail receptions for top. Chicago and nationwide companies.

We are a year-round venue space, as well as a full restaurant/bar, and we are seeking a motivated, energetic, organized individual who has a passion for events and hospitality to join our growing team


Job Description:
The Sales Assistant will report to the Director of Events and will be a support to the sales team with all aspects of the event sales and events execution.


The Sales Assistant will be expected, but not limited, to:
• respond to initial event leads through event lead platforms
• book and execute small semi-private events
• maintain inbox and client communication via email and phone
• maintain calendars of sales team members including scheduling calls and tours
• assist with tours of the space
• attend weekly sales and operations meetings
• Create and maintain signage for all events
• Be on-site and available to assist with event greeting and setup, as necessary, and based on schedules as determined by the Director of Events
• provide general office and sales support
• Working with vendors to order and supply items for events
• Creating and running reports


Requirements:
• Have a knowledge of Microsoft Office suite including Outlook, Teams and OneDrive.
• Have a flexible schedule be available for nights and weekends
• Be able to anticipate team and client needs and be a self-starter
• Be able to speak succinctly and energetically via phone or in person to sell the event spaces
• Have personality and ability to sell events to clients
• Be able to properly compose and correspond in a timely manner via email
• Have previous work experience in an office setting or similar


Experience Preferred:
• Experience with Canva, Tripleseat and OpenTable platforms a plus
• Prior event experience either working, producing, or executing events
• Prior experience in hospitality or sales required