Assistant Controller of Budgeting

1 month ago

New York, United States Institute for Comm Living Full time
Job DescriptionJob Description

NOTE: All applicants must comply with ICL's vaccination policy. Individuals selected for employment cannot begin working until they provide verification that they are fully vaccinated against COVID-19 (with an FDA-authorized vaccine).

JOB SUMMARY:

Under the direct supervision of the Controller and in accordance with the Finance Departments Policy and Procedures, the Directors of Budget role is to assist in the preparation of monthly budget reports, analyze and monitor institutional spending for review by Management.

ESSENTIAL TASKS:

To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency.

  1. Responsible for preparing and analyzing variance reports between the actuals and budgeted allocation data on a monthly basis- Financial analysis.
  2. Develop, present, and oversee financial budgets on an annual, monthly and quarterly basis.
  3. Oversee the development of standard operating procedures, best practices, and assist with implementing those initiatives to standardize and streamline Agency budget activities.
  4. Must learn the allocation methodology of agency and mandated per contracts to running the process to be a backup in case of emergencies and to help learn the business and analyze the allocations intelligently.
  5. Coordinate with internal Development Team for budget proposals and budget compliance items.
  6. Analysis of all expense accounts in the general ledger, including personal services and OTPS Accounts on monthly basis for business meeting discussions or when needed.
  7. Preparing and following up on Action items list for ongoing Business Meetings.
  8. Preparing Agenda Summaries and emailing to all Business Meeting attendances.
  9. Monitoring the Dev Gov and Foundation Grants Calendar file for any new approved contract.
    • Create internal budget based on contract information collaborate with Program & Contracts, Controllers and SVP of Finance for approval
    • Implement new program accurately into both ERP system and Reporting system.
  10. Collaborate with leadership to assist in developing annual budgets.
  11. Preparing the organizational budget for review.
  12. Preparing monthly financials.
  13. Interact with both internal and external auditors by providing the required documentation and ensuring that the proper documentation is maintained for historical purposes.
  14. Complete special projects and ad-hoc requests as needed.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Bachelor’s degree in Accounting or related field with 3+ years of experience in a similar role. Advanced Excel skills, proficiency in other Window’s based products.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent mathematical and analytical skills with proficiency in data analysis and statistical forecasting.
  • Ability to present budget and fiscal data in clear and comprehensive manner
  • High proficiency with entire Microsoft Office Suite, particularly MS Excel.
  • Ability to handle confidential and sensitive information.
  • Strong interpersonal skills and ability to manage a complex workload.
  • ERP System knowledge and use needed, experience of Business Central or Solver is a plus.

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