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Special Education Case Manager

4 months ago

Chicago, United States Global Psychological Full time
Job DescriptionJob DescriptionSUMMARY: Under the direction of the Executive Director, assesses, implements, and maintains special education programs and services by federal and state administrative rules and in alignment with policies of Global Psychological (GP). Provides direct guidance and supervision to GP special education staff and acts as a resource and support to ancillary staff and other school personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:


COMPLIANCE

  • Creates and maintains a variety of records (confidential and non-confidential) and files to ensure documentation for present delivery of services and future reference per administrative and legal requirements, while maintaining confidentiality of student, family, and staff information.
  • Prepares a variety of written materials (e.g. assessment reports, IEPs, 504s, internal and external program audits, service logs, curriculum materials, and aides, etc.) to document activities, provide written reference, convey information, and ensure compliance.
  • Plans and coordinates all IEP and 504 meetings and any meetings related to these processes (ie. Evaluations, Behavior Intervention Plans, Compensatory Education, etc.). Maintains on-time and year-to-date meeting compliance per state and local guidelines. Monitors and ensures related service provider compliance meets requirements.
  • Ensures students receive their accommodations and modifications per the IEP.
  • Coordinates the identification of students’ needs, resolves issues, and guides the development of individualized methods of instruction.
  • Coordinates, adapts, and ensures execution of special education services and programs as assigned (e.g. IEPs, student observations, implementation of assistive technology, development and implementation of behavior plans, etc.) to deliver services as outlined in the IEP.
  • Maintains records, communicates, and collaborates with the District Discipline Team to ensure students who display behaviors that violate the Student Code of Conduct are addressed with fairness and adequate interventions are put in place to effect behavioral change.
  • Collaborates with other members of the leadership team to identify, implement, and evaluate special education programs and services to meet the school and program’s goals and objectives.
  • Addresses emergencies and problems through investigation, data gathering, and analysis and creates and executes resolution plans.
  • Supports the Testing Coordinator to ensure students have proper documentation for accommodations and modifications and receive them during standardized testing windows.

STAFF SUPERVISION/TRAINING/DEVELOPMENT

  • Onboards new staff members; Provides guidance, support, training, development, and feedback to staff.
  • Establishes schedules for teachers and paraprofessionals. Monitors and approves time records as applicable.
  • Monitors staff utilization, attendance, and performance and addresses inconsistencies.
  • Ensures staff’s knowledge of FERPA and other applicable federal, state, and local requirements.
  • Conducts staff investigations as necessary and develops and implements performance improvement plans.
  • Evaluate staff at regularly determined intervals.
  • Addresses and corrects performance and/or behavioral issues and provides overall supervision of staff.
  • May participate in the talent acquisition process including interviews.


MEETINGS AND COMMUNICATIONS

  • Collaborates with building leadership, special and general education teachers, outside agencies, parents, etc. to convey information, provide curriculum support, and/or assist in the development of specialized accommodations.
  • Attends (County, State, and District) meetings, and in-services that are relevant to the effective management of services to students with special needs.
  • Communicates with immediate supervisor, administrative staff, and appropriate school-level staff concerning assigned programs and activities.
  • Meets regularly with staff (group and individual), holds regular department meetings, and participates in committees as requested by administration or supervisor.


OTHER

  • Other related duties as assigned.


CORE VALUES as Exemplified:

  • Service – We exist to serve the “greater good” by constantly creating growth opportunities.
  • Impact – We strive to make a positive impact in every interaction with the individuals, organizations, communities, and systems we serve.
  • Accountability – We believe in evaluating our performance, giving and receiving constructive feedback with mutual respect, and applying what we learn.
  • Responsibility – We believe we have a responsibility to bring positive change to the education industry, to our community, and society at large.
  • Understanding – Every customer requires a unique approach. We seek to understand the historical, cultural, emotional, and environmental factors that shape our customers’ thoughts, actions, and behavior,
  • Connectedness – We are strongest when we embrace our interdependence and support one another within our complex web of connections. We realize that people are emotional beings and success is influenced by motivation, collaboration, and trust.
  • Aspiration – We are an organization that dreams. We see the good in all people and organizations We realize that we are not perfect, that we will make mistakes, and that learning from those mistakes drives progress. We love embracing life and the successes and failures that influence growth and development.

KNOWLEDGE/SKILLS/ABILITIES (KSAs):

  • Thorough knowledge of special education requirements in K-12 school settings.
  • Proactively and effectively listens and responds to customer concerns, needs, and practices, with follow-up to ensure understanding and that customer needs are met.
  • Interact and articulate sensitively, with diplomacy and tact at all levels and in multicultural and diverse communities, including the ability to utilize principles and methods of effective and persuasive speaking.
  • Excellent written and oral communication skills with meticulous attention to detail, grammar, and punctuation.
  • Effective interpersonal and customer service skills with an ability to build and maintain effective relationships with customers and staff at all levels.
  • Must demonstrate a high level of professional integrity, ethics, and confidentiality.
  • Ability to apply principles of logical thinking, problem-solving, and data analysis to a wide range of problems.
  • Advanced ability to understand, analyze, and interpret reports and effect corrective action.
  • Manages time effectively to ensure deliverables are presented on time.
  • Ability to utilize software programs and tools efficiently.

EDUCATION AND CERTIFICATION:

  • Illinois PEL with LBS1 endorsement
  • Minimum of Master’s degree in special education curriculum/instruction or related field required, or in process.
  • Applicable current certification(s) – Supervisor, Administrator, or Director designation, or in process.
  • A minimum of five (5) years of special education experience is required.


PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting and working on a computer;
  • Will stand and walk to meet and communicate with staff, clients, families, etc.
  • Will regularly work in a school-based setting which could include variations in temperature, stairs, cleaning products, a variety of student food/lunches, outbreaks of illness, etc.

JOBS SUPERVISED (may include):

  • Special Education Teachers
  • School Psychologists
  • Paraprofessionals
  • Speech and Language Pathologists
  • Social Workers
  • OTs/PTs