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Margin and Promotions Reimbursement Analyst

2 months ago

Lakeville, United States Midwest Veterinary Supply, Inc. Full time
Job DescriptionJob Description

Midwest Veterinary Supply is seeking a Margin and Promotions Reimbursement Analyst for our Lakeville, Minnesota corporate office.

Job Summary:

Review and analyze vendor contract, discount and free goods reimbursement programs for vendors. This role will be responsible for ensuring accurate pricing on the customer level, while maintaining correct margin and reimbursement values throughout numerous vendor price tiers. Review and reconcile sales analysis reports designed to capture promotional offers or discounts that are extended to our customers. Regularly dedicate amounts of time to ensure the company is reimbursed for outstanding vendor balances and free goods owed, greatly reducing the potential for write offs and subsequently lost dollars affecting the bottom line.


Essential Job Functions:

  • Review monthly contract report and prepare reimbursement requests to submit to vendors. Confirm that all orders reflect the correct contract sell price and investigate and provide issue resolution on any orders that did not. Ensure reimbursement requests are accurate and timely. Record and maintain documentation of all payment requests made. Review monthly ‘Free Goods’ report and prepare reimbursement requests. Confirm that orders reflecting items invoiced at no charge correctly followed the promotional terms set by the manufacturer. Provide issue resolution on problem orders that did not follow the promotion. Summarize each report indicating the final claim amount and submit to manufacturer for reimbursement.
  • Create and maintain contract price groups for eligible customers during a set duration. This includes identifying the correct product lines down to individual SKUs to assign the new price and cost. Communicate with vendors to obtain needed information to track reimbursement contracts, as well as interpreting them to calculate the appropriate reimbursement value due back to the company. Assign the customers that are determined by the vendor to receive the pricing.
  • Review automated receivable reports weekly to identify and record payments for submitted claims. Perform reconciliations monthly with our internal reports against vendor documentation to identify discrepancies. Research and resolve variances. Submit disputes to the vendor for additional reimbursement. Provide details on status of outstanding balances to supervisor and the accounting department. Contact vendors by email or phone if no payment is received within 60 days.
  • Maintain spreadsheets and meticulous notes as they relate to vendor special costs and customer specific pricing. Evaluate the impact of cost/item changes to current vendor contracts. Analyze existing processes for continuous improvement in efficiency and accuracy. Work directly with vendors to negotiate and implement process enhancements.
  • Monitor Contracts email box and respond to inquiries and requests. Complete other duties, assignments, and special projects as assigned. Cross trains and supports dept. team members as needed.
  • Ensure accrual deadlines are met for accounting department.
  • Process credits and rebills from the Contracts mailbox and to correct errors for various reimbursement issues
  • Processes AHN/AHI assignments, requests, and data management as assigned.


Job Requirements & Qualifications:

  • A high school diploma or equivalent (GED) is required
  • A two-year degree in a business-related field is preferred
  • Must be able to perform each essential function satisfactorily.
  • Must possess understanding of pricing and margin metrics.
  • Must be proficient in Microsoft Excel functions, including VLOOKUP, conditional formatting, and other Logic functions.
  • A minimum of two years’ experience performing accounting related duties in accounts receivable reconciliations, and/or processing reimbursement programs is preferred.
  • Experience providing product price/cost analyses in a distribution environment strongly preferred.
  • Experience providing excellent customer service and building relationships with external vendors.
  • Ability to read, write and speak English
  • Ability to work in a fast paced and constantly changing environment. Ability to work independently and as part of a team.
  • Cognos experience helpful
  • Ability to complete tasks in a timely manner and meet deadlines
  • A self-starter who can identify, prioritize, and accomplish multiple tasks with a very high attention to detail.
  • Sound analytical skills, ability to manipulate and interpret data.
  • Excellent written and verbal communication skills
  • Veterinary product knowledge a plus
  • Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals
  • Calculator 10 keypad by touch


Mental & Physical Demands:

  • Analytical ability with attention to detail
  • Regular interaction with people, team-player
  • Frequent deadlines must be met requiring a fast pace of work and stress
  • Continuous use of hands for writing and use of computer keyboard, working with a relevant volume of data to include alpha and numeric detail
  • Continuous use of a computer monitor requiring close vision
  • Ability to use a telephone – listening and speaking
  • Ability to work at a desk throughout the day
  • The ability to work with a relevant volume of alpha and numeric detail


Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Equipment Used:

Regularly uses typical office equipment including computer keyboard and terminal, telephone, printer, fax, and copier.


Work Environment:

Work is typically performed Monday through Friday in an office environment. Working more than 40 hours per workweek may be required.

Salary/Benefits:

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual and we like to have fun with weekly relaxed dress days, monthly breakfasts and birthday celebrations, and regular events like holiday contests, cookouts, and employee appreciation celebrations.

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.