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Accounts Payable Specialist

3 months ago

Pelham, United States Gabriella White Full time
Job DescriptionJob Description

Accounts Payable Specialist (100% On-Site in Pelham, AL)

We are seeking a passionate individual who thrives in a fast-paced environment. If you are ready to dive into the heart of financial operations and make a tangible impact, join us as an Accounts Payable Specialist. In this role, you will be responsible for processing, tracking, and resolving accounts payable transactions accurately and efficiently. This position is tasked with ensuring that invoices are received, verified, and processed on time while adhering to established policies and procedures. This position is also responsible for collaborating closely with internal departments and external vendors to resolve discrepancies and maintain positive relationships.

Who We Are

Gabriella White is home to our family of brands - Gabby, Summer Classics, and Wendy Jane. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life's best moments, from the every day to the exceptional. We are united by our vision as well as our collective spirit and our culture is shaped by our core values: Dedication – Enthusiasm – Synergy – Integrity – Goal-Oriented – Nimble, or simply put DESIGN.

As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We’re always looking for talented people to join our team and grow together.

What We Offer

  • Competitive health, dental, and vision plans
  • 401(k) plan with match after 12 months
  • Employee Assistance Program and Chaplain Services to support mental and emotional well-being
  • Paid sick, vacation, holidays, and paid parental time
  • Monthly incentive and/or bonus opportunities
  • Generous Employee Product Purchase discount

What You Do

  • Receive and review invoices for accuracy, completeness, and compliance with company policies and procedures.
  • Code invoices with appropriate general ledger account codes and obtain necessary approvals for payment.
  • Prepare and process payments including checks, ACH transfers, and wire transfers using a three-way matching concept.
  • Ensure payments are disbursed accurately and on time to vendors.
  • Maintain vendor accounts and records, including accurate contact information, payment terms, and payment history.
  • Communicate with vendors regarding invoice inquiries, discrepancies, and payment status.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Audit and process credit card bills.
  • Collect credit card information and reconcile it to payment posted to distribute to the Staff Accountant.
  • Process invoices with Purchase Orders, and gain approval for invoices without POs assigned (i.e. invoice exceptions).
  • Scan and electronically file backup for transactions.
  • Respond to vendor inquiries and handle vendor correspondence via phone/email.
  • Reconcile vendor statements as well as, research and correct discrepancies.
  • Audit for duplicates and/or issues with payments.
  • Apply credit memos and identify discrepancies.
  • Assist in month-end closing activities, including reconciling accounts payable transactions, and preparing accruals as needed.
  • Maintain files and documentation thoroughly and accurately following company policy, and accepted accounting practices for hardcopy and electronic documentation.
  • Identify opportunities for process improvements to streamline accounts payable processes, enhance efficiency, and reduce costs.

What You Bring

  • High school diploma or equivalent required; college degree in Accounting, Finance or Business Administration preferred.
  • Three or more years of Accounting/Finance experience is required, preferably in Accounts Payable, or equivalent combination of education and experience.
  • Knowledge of accounting standards and practices.
  • Excellent written, verbal, and interpersonal communication skills required.
  • Highly organized, detail and goal-oriented, with the ability to work under deadlines.
  • Excellent critical thinking, data analysis, and problem-solving skills.
  • Proficient computer skills including an intermediate knowledge of Microsoft Office programs such as Outlook, Excel, and Word required; ERP system experience preferred.
  • Proficient skills in using general office equipment including desktop, telephone, printer, copier, fax, scanner, etc.
  • Ability to work the core hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. with some overtime expected. (May be able to flex the schedule to 7:00 to 4:00 or 7:30 to 4:30, if needed).