Corporate Meeting
3 weeks ago
Are you a meeting manager looking for the next step in your career? Do you have hospitality or association experience? Interested in non for profit organizations and the healthcare industry? If so, ASPS has the perfect position for you
ABOUT US
The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society represents 92 percent of all board-certified plastic surgeons in the United States, and more than 11,000 plastic surgeons worldwide – making ASPS a global institution and leading authority on cosmetic and reconstructive plastic surgery.
OVERVIEW
Responsible for the development, planning, and execution for all assigned meetings and events, included but not limited governance and advocacy meetings, educational symposia and workshops, staff and special events, and virtual programs.
Employment Type: Full-time (37.5 hrs/wk)
Reports to: Director of Meetings & Events
Supervises: None
Location: Hybrid in the Chicagoland area
WHAT YOU WILL DO
- Counsels and advises staff as needed in meeting and event development and planning, such as site selection, contract negotiations, budgeting, space configurations, logistical setups, established protocol and contractual obligations and risks.
- Coordinates the use of online tools to execute successful and cost-effective multi-delivery format (in-person/virtual/hybrid) symposia, workshops, and webinars.
- Manages training for staff and volunteers in the use of the web-based event tools, including rehearsal session, procedure manuals and tip sheets, and other support documentation for use in web event production.
- Provide complete and concise copy for registration materials and assist in marketing plans.
- Steer contract negotiations, in conjunction with Society leadership, and evaluations with third-party vendors, including audio-visual suppliers, general services contractors, security, caterers, telecommunications, and rigging companies and other vendors as needed. Ensure accurate billing from meeting service providers and resolve financial discrepancies; ensure payments are made in a timely manner.
- Develop timely and accurate communication with key stakeholders to include staff liaison, program chair(s), speakers, attendees, and program coordinators.
- Manage pre-planning, onsite execution, and post-event wrap up logistics for assigned events, including but not limited to meeting function sheets and specifications, shipping and receiving, transportation, event production, décor, entertainment, photography and floral.
WHAT YOU WILL NEED
Education: Bachelor’s Degree
Certifications: CMP (Certified Meeting Professional)
Experience: 3-5 years related experience
*ASPS is an equal opportunity employer*
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