Procurement/Payroll Specialist

3 weeks ago

Washington, United States Unity Health Care. Full time
Job DescriptionJob Description

JOB TITLE: Payroll/Procurement Specialist


FLSA: Exempt


REPORTS TO: Procurement Director and Payroll Manager



INTRODUCTION

Under the supervision of the Procurement Director and Payroll Manager, the Payroll/Procurement Specialist will be expected to outline his/her department priorities aligned with Finance organization goals. The incumbent will work proactively and aggressively to assist both the payroll and procurement departments with administrative duties as needed.


MAJOR DUTIES/ESSENTIAL FUNCTIONS

Essential and other important responsibilities and duties may include, but are not limited to the following:

• Monitors and responds to Payroll mailbox inquiries.

• Participates in year-end processing and reconciliation of W2’s and 1099R’s.

• Assists will all internal and external audit reviews.

• Prepares periodic payroll reports for review by management.

• Processes routine interdepartmental reports at regularly scheduled intervals.

• Resolves non-routine payroll problems.

• Ensures that issues are reconciled in a timely manner with a focus on customer satisfaction, and meets all compliance requirements.

• Maintains strict confidentiality regarding personnel information and files.

• Requests wires and/or manual checks to address payroll issues as needed.

• Briefs new employees on Unity’s Payroll Policies and Procedures and assist with their orientation programs.

• Performs related administrative tasks; provides information and assistance regarding accounting and payroll-related issues to employees, customers and the public.

• Research problems and initiates problem resolution; conducts research for special projects.

• Responds to Procurement mailbox requests for assistance

• Creates new user profiles in Workplace upon request

• Retrieves vendor invoices from external websites as needed

• Tracks vendor packing slips submission and cataloging

• Prepares and processes return of items on vendors’ websites

• Reviews backorders and advises customers of alternative similar products

• Performs Workplace tracking to provide customers with status updates on requisitions and check requests

• Assists with scheduling of meetings

• Performs other duties as assigned.



MINIMUM QUALIFICATIONS

• Bachelor’s degree in Accounting or Business Administration or relevant work experience.

• Relevant payroll experience

• Relevant procurement experience – minimum of 3 years in private, state, and/or federal government



REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong vendor management skills and experience.

• Solid experience of payroll systems including ADP system.

• Solid experience in Pairsoft Workplace procurement management system.

• Experience with Federal Acquisition Regulation (FAR) to assist with procurement process development.

• Strong knowledge of payroll accounting

• Experience with time reporting tools.

• Ability to utilize an automated accounting system.

• Working knowledge of federal, state, and local laws regarding wage taxation, and wage payment laws.

• Excellent analytical and technical skills.

• Excellent collegial skills, networking skills and verbal and written communication skills.

• Excellent organizational skills.

• Planning and problem-solving skills.

• Comfortable with fast moving change management processes

• Strength to multitask varied duties with prioritization of efforts

• Solid competency in time management, prioritization, and project management.

• Proficient in Microsoft Office applications (Word, Excel, Sharepoint, Outlook etc.).

• Sound knowledge of reporting tools.

• Possess knowledge in retrieving financial and procurement reports

• Knowledgeable in receipt and acceptance invoicing procedures, including two- and three-way match


SUPERVISORY CONTROLS

This position reports to the Procurement Director and Payroll Manager.


GUIDELINES

This position abides by all rules and regulations set forth by applicable licensing and regulatory bodies, as well as UHC policies and procedures.


PERSONAL CONTACTS

The position requires contact with staff at all levels throughout the organization. There are also external organization relationships that may be a part of the work of the incumbent.


PHYSICAL EFFORT AND WORK ENVIRONMENT

The work is basically sedentary in nature. However, some walking, bending, and the carrying of light items is required. Refer to attached ADA requirements for the position.


OTHER SIGNIFICANT FACTS

The incumbent must be able to balance the needs of diverse constituencies on a daily basis.


RISKS

The position involves everyday risk and discomforts, which require normal safety precautions typical of such places as offices, meetings, training rooms, and other UHC health Care Sites. The work area is adequately lit, heated, and ventilated. All medical services shall be provided according to medically accepted community standards of care. The employee shall provide evidence of a recent (within the past twelve (12) months) health assessment that includes a PPD and/or chest x-ray results.


The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.


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