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Accounts Receivable Clerk

4 months ago

Odessa, United States PERMIAN BASIN MATERIALS Full time
Job DescriptionJob DescriptionDescription:

JOB DESCRIPTION

Summary

The Accounts Receivable Clerk is responsible for promoting timely collection of accounts receivable, with an emphasis on improving cash collections, improving DSO, and reducing write-offs.

Functional Responsibilities

Ø Exhibit a strong work ethic with the ability to take direction and work in a team setting and independently.

Ø Adhere to Permian Basin Materials Code of Conduct and company policies.

Ø Perform collection activities for customer accounts in accordance with PB Materials collection policy and practices in a manner that will result in maximum collectibles and prompt payment as assigned by the Credit & Collections Supervisor.

Ø Cross train in advance collection procedures such as lien notices and customer placing holds.

Ø Collaborate with Sales and Operations on customer sales, ticketing, and invoicing.

Ø Monitor company bank accounts for cash, credit card, ACH funding, insufficient funds, and reconcile to A/R postings.

Ø Maintain daily log of all cash and credit card transactions and apply customer payments accurately and in a timely manner.

Ø Maintain COD customers and facilitate payment collection with plants.

Ø Maintain Betenbough finishers invoice logs and weekly payouts.

Ø Reconcile daily sales tickets to cash/credit card transactions.

Ø Enter new customer accounts and update information as needed. Process customer applications for credit reports and references.

Ø Perform billing duties: ticket indexing, monitor plant ticket scans, generate invoices, credit/debit memos, rebills, postage and mail out of invoices and statements.

Ø Send out invoices, tickets, and new customer documents at customer requests.

Ø Research customer billing requests and any other requests by Sales or management teams.

Ø Make adjustments to customer accounts as authorized by the Assistant Credit Manager.

Ø Maintain up-to-date customer files and make address and name changes as needed.

Ø Generate reports as requested/required.

Ø Daily mail pickup at the post office and weekly cash deposit at the bank.

Ø Sign out tickets to plants as requested.

Ø Notify Credit & Collection Supervisor when ticket stock is low for reorder.

Ø Take the initiative to start new tasks, projects or operate out of their area of influence.

Ø Adhere to company policies and procedures and continuously promote safety within the company.

Ø Perform other duties as may be assigned.

Competencies

Ø Computer literate particularly in Microsoft Office applications.

Ø Ability to prioritize workload and multi-task as needed.

Ø Good mathematical skills and reasoning ability.

Ø Ability to maintain confidentiality.

Ø Detail oriented.

Ø Excellent oral and written communication skills.

EXPERIENCE/TRAINING/CERTIFICATIONS

Ø High school diploma and 1-3 years of relevant experience in Basic Accounting and Accounts Receivable required.

Ø Bi-lingual preferred

Ø Experience using Microsoft Office products including Outlook, Excel, Word, and Power Point

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Ø Candidate must be drug free.

Ø Must be able to:

o Lift or carry up to 20 pounds from floor to 3’ – 5’ occasionally,

o Lift or carry less than 10 pounds frequently (documents, supplies, small office machinery),

o Sit for extended periods of time with occasional walking and standing,

o Use hands and fingers to operate computers and other office machinery,

o Effectively communicate in verbal and written formats with internal and external personnel, clients, and vendors,

Ø Work is performed in a normal office environment.

Requirements: