Vendor & Accounting Manager

3 weeks ago

Irving, United States Skopos Services Full time
Job DescriptionJob Description

**This is a remote position; however, candidates must reside in for TX due to quarterly in person meetings. **

Overview:

This position is responsible for overseeing the end-to-end process of vendor management and accounts payable functions within the organization. This role involves establishing and maintaining strong relationships with vendors, ensuring timely and accurate processing of invoices, and implementing efficient payment processes. The role will collaborate with cross-functional teams to optimize vendor relationships, manage vendor performance, and contribute to the overall financial health of the company.

Essential Duties:

Vendor Management:

  • Develop and maintain relationships with vendors and the respective business unit stakeholders. Evaluate vendor performance, conduct regular reviews, and address any issues or concerns. Collaborate with stakeholders to identify and onboard new vendors as needed. Ensure compliance with contractual agreements and resolve disputes in a timely manner. We use Venminder to manage all vendor contracts, onboarding and offboarding.

Accounts Payable:

  • Oversee the end-to-end accounts payable process, including invoice verification, approval workflows, and payment processing. Ensure accuracy and completeness of financial records related to accounts payable. Implement and maintain efficient and effective accounts payable procedures. Monitor and analyze payment trends, identifying opportunities for process improvements. We use Bill.com and Oracle NetSuite to manage the payment and processing of all vendor invoices.

Process Improvement:

  • Identify and implement process improvements to enhance efficiency, accuracy, and effectiveness of vendor management and accounts payable functions. Work closely with cross-functional teams to streamline processes and improve overall financial workflows. Stay informed about industry best practices and technology advancements, incorporating them into the organization's processes. Develop and improve Vendor and Accounts Payable dashboards to enhance KPI reporting.

Compliance and Reporting:

  • Ensure compliance with relevant financial regulations and internal policies. Generate regular reports on vendor performance, accounts payable metrics, and other relevant KPIs. Collaborate with audit teams to facilitate audits related to vendor management and accounts payable.

Education & Experience:

  • Bachelor's degree in Accounting, Finance, Business Administration, related field or equivalent experience.
  • Proven experience in vendor management and accounts payable.
  • Strong knowledge of accounting principles, financial regulations, and best practices.
  • Preferred - proficient in relevant vendor management system Venminder, accounts payable system Bill.com and enterprise resource planning (ERP) system NetSuite.

Competencies:

  • Communication: Excellent communication skills; ability to effectively interact with all levels of the organization orally and in writing.
  • Decision Making: Ability to analyze data, identify trends, and make data-driven decisions.
  • Teamwork: Works well with others to accomplish tasks.
  • Service Orientation: Has a service mindset for internal and external stakeholders.
  • Planning & Organizing: Ability to plan and organize tasks to ensure timelines are met and responsibilities are addressed in accordance with requirements.

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