Current jobs related to HR/Payroll Specialist - Azusa - Robbins Brothers

The Company Profile and About the Role:

Robbins Brothers is a bridal jewelry retailer with freestanding destination stores in Southern California, Houston and Dallas-Fort Worth Texas, Bellevue, Washington and Scottsdale, Arizona. The company specializes in extensive product education, exceptional value, unique engagement services, and onsite jewelers who can customize any ring. Robbins Brothers services thousands of couples a year and provides a warm friendly and fun shopping environment for all. Target customers are typically members of the Millennial and Generation Z demographics. The company generates more than $100 million in total revenue with approximately 200 associates, and competes with both large jewelry retailers, as well as local boutiques. 2021 marked the Company’s 100th year of operations. Robbins Brothers is looking to further expand its unique positioning as a preferred employer within the markets it operates.

We are seeking an experienced HR/Payroll Specialist to join our organization. In this position, you will process payroll, ensuring accurate and timely processing. The HR/Payroll Specialist will process bi-weekly payroll for employees using ADP for salaried, hourly and commissioned employees. You must possess a strong understanding of payroll, benefits, 401k, and workers compensation. Needs to pay attention to detail, and excellent organizational skills to effectively execute payroll & human resources operations.

If you're ready to contribute to our legacy of excellence, we invite you to apply.

Purpose and role of job:

This position supports the HR Operations Manager and Sr. Director of HR in all aspects of managing the daily payroll and human resources duties. This role will adhere to payroll and HR programs, policies, and procedures. Maintaining good communication and a positive relationship with salaried and hourly team members to promote employee satisfaction. Work as an Employee Advocate to foster effective employee relationships.

Principal Accountabilities/ Responsibilities:

· Advises managers and employees regarding time and attendance.

· Processes bi-weekly multi-state regular payroll and a monthly commission payroll in a timely and accurate manner.

· Assist in implementing, enforcing, and administering policies; responds to inquiries regarding HR and Payroll policies and procedures.

· Acts as the primary contact for employee timesheets, payroll, and benefit inquiries.

· Reviews timesheets for bi- weekly payroll processing and communicates with employees/managers to ensure all employee time is accurately accounted for before payroll is processed.

· Maintains accurate payroll records including required payroll garnishments and benefits.

· Resolves any inconsistencies or discrepancies regarding Direct Deposit.

· Runs financial and operational reports by compiling summary data of earnings, headcount, state and federal taxes, deductions, PTO, disability, etc. as requested.

· Reconciles financial data and validates reports pre and post processing.

· Provides reporting to the business on time and attendance compliance issues such as lunch break penalties, timesheet attestations, timesheet approvals, and active employees with zero hours.

· Assists with the calculation of missed hours or payroll adjustments.

· Completes weekly contract labor reconciliation for all agency partners.

· Monitors the payroll inbox and responds to employee inquiries, escalating as needed.

· Follows appropriate state and federal taxation of employer paid benefits.

· Runs and reports on regular payroll data audits.

· Processes year-end reports, including W-2, 401K, etc.

· Processes manual checks when required (separations, retro adjustments, etc.).

· Processes bonus payments, as required.

· Processes all unemployment claims in a timely manner.

· Stays up to date with changes in labor laws and payroll-related legislation.

· Manages all leave of absences (FMLA, PDL, ADA, CFRA, Etc.)

· Manages the workers compensation cases. Handles the claims with carrier and provides managers with claim information regarding restrictions and return to work.

· Processes new hire benefit enrollments and life event changes.

· Processes evidence of insurability premium adjustments after provider approval.

· Reviews benefit file feed errors and discrepancies on a weekly basis.

· Assist with Holiday and Special Event activities.

· Maintains employee confidentiality and protects payroll operations by keeping all private information confidential.

· Other duties may be assigned to meet business needs.

Education and experience requirements:

· Bachelor’s degree in human resources, Business Administration, or a related field preferred.

· 2+ years multi-state payroll experience preferred.

· Knowledge of payroll & employment laws and regulations.

· Proficiency in HRIS and ADP software.

· Excellent communication, interpersonal, and problem-solving skills.

· Strong organizational and time management abilities.

Attention to detail and a commitment to maintaining confidentiality.

Work Environment:

Hybrid Schedule; M-F 8:30AM – 5:00PM

Equal Employment:

Robbins Brothers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

We have a clear vision to be the place where diverse talent wants to come, stay, and do their best work. We believe that diversity within an organization creates long-term value for the organization itself and its constituents.

While unwaveringly committed to fostering a diverse, inclusive, and multi-cultural environment—we also seek out team members who share our values. That means we actively look for people (like you) who are collaborative, open, creative, passionate, warm, curious, accommodating, and courteous, with a thirst for knowledge, a passion for jewelry, a fondness for fun, a generous heart, and a community-minded spirit. Above all, we’re looking for those who are unabashedly and unapologetically in love with love.

This spirit is seen and felt in our showrooms, offices, and core brand values that have remained unchanged for 100 years and counting. Robbins Brothers offers a flexible work schedule that includes a combination of remote and on-site, as well as flexible hours.

$28hr to $30hr hourly

Placement within this range depends upon several factors, including the applicant’s prior relevant job experience, skill set, and geographic location.