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Staff Accountant

2 months ago

Georgetown, United States Opportunities for Williamson and Burnet Counties Full time
Job DescriptionJob DescriptionPosition Summary:
Responsible for handling various aspects of accounting such as maintaining General Ledger (GL) accounts, administering and processing accounts receivable, reviewing and posting accounts payable entries, billing and collections, preparing journal entries, posting to GL, and cash accounting including receipts. This position assists the accounting manager with the day-to-day, monthly, and year-end operations of the Finance department. The position reports to the Accounting Manager and operates under moderate supervision with moderate latitude for the use of independent judgment, discretion, and initiative.

Essential Job Duties:
Reconcile donor database (Fund 50) to MIP recorded contributions.
Review and post accounts payable entries in the accounting system ensuring accuracy, timeliness, appropriate supporting documentation, and proper program coding of expenses.
Monitor and follow up on receivables that are outstanding or require additional research due to anomalies.
Ensure that all balance sheet accounts are reconciled to subsidiary records monthly.
Review reconciliations to ensure that they are prepared properly and follow-up on unusual issues/items.
Calculate grant draw requests for Head Start, Senior Nutrition, and Community Services.
Prepare monthly and quarterly grant reporting as required for Senior Nutrition grants.
Maintain fixed asset inventory and depreciation schedules.
Assist accounts payable with utility invoices.
Preparation of MOW food invoices.
Prepares formal invitations for bids, and requests for quotations, including special terms and conditions, performance, and technical criteria.
Solicits and secures quotations and bids from vendors.
Develop and maintain bidders lists.
Responsible for the maintenance of an organized electronic filing system of procurement and purchasing documentation.
Maintain appropriate records and documentation of required bidding on purchases
Maintain files and filing systems for grants, contracts, and other funding sources.
Assist with the preparation and submission of compliance of federal, state, and local government contracts and grants.
Prepares journal entries for month-end close and as needed.
Prepares invoices to funding sources as requested.
Produces reports on financial data for analytical, historical, comparative, and projective purposes as requested.
Assists with creation, updates, and revisions to policies and procedures.
Reconcile accounts receivable reports to general ledger and aging reports.
Post cash receipts; account receivable receipts; and accounts receivable invoices.
Assists with the annual audit.
Performs bookkeeping activities for the related party for affordable housing communities.
All employees are expected to adhere to OWBC ethics expectations
Must be able to cooperate and work effectively with others
Must be diplomatic, honest, and fair
Regular and punctual attendance is an essential function of the position
Perform other duties as assigned or as they become apparent

Knowledge, Skills, and Abilities:
Proficient in various word-processing software, spreadsheets, and database programs.
Ability to create, maintain, and utilize spreadsheets of varying complexity.
Knowledge of common accounts receivable processes and procedures.
Knowledge of Generally Accepted Accounting Principles.
Knowledge of IRS regulations related to 501c3 corporations.
Ability to work effectively with others.
Knowledge of MIP accounting software or similar modules/applications.
Ability to provide excellent customer service to internal and external customers.
Ability to organize, prioritize, and utilize effective time management techniques.
Ability to respect confidentiality at all times.
Ability to carry out multiple tasks and meet deadlines.
Ability to follow instructions furnished in verbal or written format.

Minimum Qualifications:
Education and Training
Associate degree in accounting, business administration, or related field or equivalent accounting experience.
Experience:
Minimum 2 years of experience in accounting and finance preferably in a non-profit organization.
Licenses/Certifications:
Valid Texas drivers license.

Mental / Physical Tasks (F= Frequent, O=Occasional, R=Rarely):
F STANDING: required when making copies, meeting people, moving from work area to work area
F HANDLING: reports, vehicles, laptops, keys
F HEARING/TALKING/LISTENING: communicate with employees and others, answering the telephone, participating in meetings, giving presentations
F FINE DEXTERITY: operate computer, calculator, to write, mouse, projector tools
F SITTING: performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings
O KNEELING/CROUCHING/CRAWLING: plug-in equipment, when connecting PC components, plugging in cords, opening lower desk drawers
F WALKING: from vehicle to site, area to area, to the copier
F BENDING/TWISTING: to reach files, reports, handle paper, reach drawers
F GRASPING/HOLDING: holding binders, phones, tablets, and work resources
F BALANCING: standing, reaching, driving
F LIFTING/CARRYING: report binders, paper, laptop, supplies up to 50 lbs.
F VISION: to drive and assist individuals in medical need
F PUSHING/PULLING: open/close file/copier drawers, open & close doors, rolltop carriers
F FOOT CONTROLS driving
F DRIVING: scheduled and unscheduled trips to and from meetings and sites
OTHER
F REACHING: answer the phone, reach for files, and reports, plug in a laptop

Working Conditions:
Working in a fast-paced environment with priorities and plans that may change rapidly.
Working on weekends, evenings and some holidays may be required.