Intake & Scheduling Coordinator

4 weeks ago

Grand Rapids, United States Axios Professional Recruitment Full time
Job DescriptionJob DescriptionAxios Professional Recruitment is partnered with a local law firm, who is actively looking to hire a qualified Intake & Scheduling Coordinator. The ideal candidate will be highly professional and self-motivated, will hold legal experience, be well-organized, tech savvy, friendly, and more. Intake & Scheduling Coordinator responsibilities: Scheduling Independent Medical Exams
  • Discuss what type of IME(s) is/are needed with the attorney.
  • Contact IME vendor to schedule appointment and provide them with Plaintiff's information.
  • Once confirmation of the IME has been received by the IME vendor:
    • Prepare Notice,
    • Calculate mileage to/from IME from Plaintiff’s current address,
    • Request check for mileage, and
    • Send form letter to counsel along with Notice and mileage check(s).
  • Add IME date and Hx letter due dates to calendar and list of IME's.
  • Copy cd's containing appropriate films.
  • Prepare letter to doctor(s) and upload letter and records to IME vendor.
  • Send copy of films to IME vendor along with Hx letter.
  • Once the IME report is received from the doctor, send form letter to counsel and to Claim Rep along with copy of IME report.
Scheduling Depositions
  • Contact all counsel to schedule a date for a deposition and add to calendar immediately.
  • Prepare Notices and send to all counsel.
  • Send Notice to Court Reporter, via email.
  • Send form letter to Claim Rep to advise of depositions.
  • Schedule a pre-deposition telephone conference with the insured. Send form letter to insured.
Intake & Scheduling Coordinator Qualifications:To be considered for the Intake & Scheduling Clerk position, applicants should:
  • 1-3 years of Legal experience is required.
  • Must have a valid driver’s license and reliable transportation
  • Must have organizational skills
  • Handle several things at once without frustration
  • Use computer and office equipment efficiently
  • Lift 30 pounds without problems to place things on a shelf 3-6 feet high
  • Work under time restraints and pressure
Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.Good luck, we look forward to reviewing your application
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