Special Assistant

3 weeks ago

Washington, United States WWC Global Full time
Job DescriptionJob Description

WWC Federal is seeking a candidate to join our Department of State, Bureau of Consular Affairs team in the Office of the Comptroller (CA/C). CA/C houses the strategic planning, financial management, and oversight and data divisions for CA. The Special Assistant reports directly to the SES-level Comptroller.

Duties may include, but are not limited to:

  • Function as a Special Assistant providing coordination, quality control, and process flow management for communications and taskings from and to CA/C and among its constituent divisions.
  • Respond to and direct the flow of taskers and information between CA/C, the CA Front Office, and other CA and Department of State stakeholders, as well as other federal agencies, and coordinating, tracking, and contributing to tasks within the office.
  • Process incoming clearance requests by coordinating with Team Leads and Division Chiefs to identify equities and task out according to portfolio coverage.
  • Plan, coordinate, and ensure Comptroller’s schedule is strategically managed and followed; including managing meeting and appointment invitations against recurring meetings; and ensuring required briefing materials, meeting minutes and notes, and other meeting-related materials are promptly processed.
  • Prioritize conflicting needs; handle matters expeditiously and proactively; and follow projects through to successful completion, often with deadline pressures.
  • Successfully complete critical tasks with a proactive, hands-on approach, and support tasks that facilitate the principal’s ability to effectively lead the office.
  • Work with CA’s Staff Assistants and Executive Assistant to monitor internal and external tasks, deadlines, and deliverables.
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Ensure a seamless and timely flow of information, policy guidance, and advice between CA/C and other CA Offices and Directorates.
  • Provide training and support to CA/C colleagues regarding office policies and procedures.
  • Manage and complete the CA/C Time & Attendance submission process on a biweekly basis.
  • Perform office management duties as assigned by the CA/C Management team.
  • Maintain and update information sharing sites, including SharePoint & Teams.

Work Environment:

  • Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
  • Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

  • While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
  • Employee is often required to sit and use their hands and fingers to operate a computer.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

  • 0-10% / Minimal travel expected.

WWC Federal, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At WWC Federal, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Federal is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

WWC Federal will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Federal HR at hr@wwcglobal.com.

WWC Federal is an Equal Opportunity Employer – we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

WWC Federal's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Federal HR at hr@wwcglobal.com.

Requirements

Basic Qualifications

  • Bachelor’s Degree.
  • Current, active Secret security clearance.
  • 1-3 years of experience as a management consultant or high-level executive assistant.
  • Strong interpersonal skills with a demonstrated ability to interact effectively with colleagues and personnel at various Department levels.
  • Expert communication skills with the ability to communicate complex topics effectively and in a clear and concise manner.
  • Strong analytical skills, especially toward evaluating the efficiency and effectiveness of program operations.
  • Demonstrated proactive approach to problem-solving with strong decision-making capability.
  • Ability to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions.
  • Highly resourceful team-player, with the ability to also be effective independently.
  • Excellent judgment and discretion.
  • Outstanding communication skills, influencing abilities, and client focus.
  • Demonstrated proficiency in using all Microsoft Office applications.
  • Professional proficiency in English is required.
  • Applicants must be currently authorized to work in the United States on a full-time basis. WWC Federal will not sponsor applicants for work visas for this position.

Preferred Qualifications

  • Master's Degree.
  • Previous experience with or knowledge of Department of State operations, especially Consular Affairs.
  • Previous experience with a federal agency's document clearance process.

Benefits

WWC Federal offers a competitive benefits plan including:

  • Health, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • Life and Disability Insurance
  • 401(k)
  • Paid Time Off
  • Paid Holidays
  • Employee Assistance Program
  • Pet Insurance

*Eligibility requirements apply

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