Scientific Proposal Development Coordinator

2 weeks ago

Indianapolis, United States Inotiv Full time
Job DescriptionScientific Proposal Development CoordinatorLocation : LocationUS-IN-IndianapolisID2024-5101CategoryCustomer Service/SupportTypeFull Time - PermanentOverview

The Proposal Development Coordinator is responsible for conduct of the proposal process to ensure that assigned proposals for standard study designs are produced in the most cost-effective and efficient manner while meeting the clients' requirements in terms of scope and timeliness. The Proposal Development Coordinator II works closely with Business Development (Sales), other CX Proposal Development team members, Project Management and Operations. They own the process for generation of proposals and price estimates for standard and more complex study designs, change orders and for tracking Confidential Disclosure Agreements for new business. The Proposal Development Coordinator II would be required to liaise with Senior Leadership to discuss and/or gain approval on specific quotations/proposals prior to issue to the client. Operates as part of a global Client Experience team to support cross-functional quotations/proposals and team/business initiatives.

Responsibilities

Proposal Coordination:

  • Manage complex or multi-site opportunities to ensure that study inquiries are processed, and responses are returned in a timely manner.
  • Participate in discussions regarding project timing and scope.
  • Confirm scheduling and technical capabilities with operational leaders.
  • Maintain and track client quotes and change order requests.
  • Collaborate with the sales team and senior CX team members to review the proposal with the client and adjust the scope as needed.
  • Facilitate quote revisions and update the proposal package when requested.
  • Request quotes for subcontracted services.
  • Work with the CX Contracts team to maintain and update client confidentiality agreements.
  • Attend and support scientific discussions with the customer, Study Director, and scientific and regulatory experts to determine experimental design.
  • Maintain accurate, up-to-date customer-specific information to ensure the correct account contract wording, terms and conditions are applied, including agreed-upon benchmark prices, milestones, and study designs where applicable.
  • Support and participate in other company initiatives as directed by senior management.
  • Perform other duties as assigned.
Qualifications

Qualifications:

  • Proficiency in Salesforce and Microsoft Office tools (preferred).
  • Strong communication and writing skills.
  • Ability to handle and maintain confidential information.
  • Effective interpersonal skills with the ability to interact with both the community and employees.
  • Excellent organizational and time-management skills.
  • Ability to work independently and collaborate effectively in a team setting.
  • Strong problem-solving and troubleshooting abilities.
  • Willingness to support and participate in other company initiatives as directed by senior management.
  • Flexibility to perform additional duties as assigned.

Education:

  • Bachelor's or Master's degree in a scientific field, Marketing, Business Administration, Communications, or a related field.

Experience:

  • 3+ years of experience in contract research, pharmaceutical R&D, project management, or closely related fields.
  • Experience managing multiple projects with diverse and remote stakeholders is preferred.
  • An equivalent combination of education and work experience will also be considered.

This position is remote within in the US.

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person's relevant experience and/or education level.

Inotiv is a growing contemporary drug discovery and development company where we "Play to Win" in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There's an opportunity for everyone at all phases of a career, each individual's unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people's lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.

Inotiv has been named a 2023 Top Workplace

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

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