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Purchasing/Logistics Coordinator

3 months ago

Fort Lauderdale, United States Terroir Selections Full time
Job Description

Purpose: Importing is the process of planning and executing the efficient transportation and storage of goods from the point of origin to the point of consumption. The goal of Importing is to meet customer requirements in a timely, cost-effective manner. Education: Bachelor’s Degree (required), Master’s Degree (optional)

EXEMPT STATUS
This is a Non-Exempt position under the Fair Labor Standards Act.
Knowledge: Mathematical Skills, Advanced Excel Skills, Customer and Personal Service, Computers and Electronics, Administration and Management

Skills:
?\tActive Learning & Listening
?\tCritical Thinking
?\tVerbal & Written Communication
?\tResourcefulness
?\tAnticipate Needs
?\tJudgment and Decision Making
?\tOrganization & Detail orientation
?\tManagement of Financial Resources
?\tManagement of Material Resources
?\tManagement of Personnel Resources
?\tTime Management
?\tStrategic Planning
?\tEquipment Selection, Installation & Maintenance
?\tMonitoring
?\tNegotiation
?\tSocial Insight
?\tTroubleshooting
?\tAdministration and Operational processes.
?\tTraining & self-learning

Logistics tasks:
?\tBuild and maintain close relationships with suppliers, vendors and carriers. Update information.
?\tConstant follow up with freight forwarders and suppliers once stateside and international purchase orders are placed regarding availability and readiness date for pick-up of products.
?\tConstant communication with domestic & international carriers to get departure and arrival dates of product.
?\tBe aware of load capacity and dimensions for consolidated shipments until delivered to the warehouse, keeping ownership informed and resolving any arising issues or complaints while products are being transported.
?\tSelect carriers and negotiate contracts and rates for transportation of domestic and imported products.
?\tKeep track of quality, quantity, delivery times, transport costs and efficiency. Meet cost, productivity, accuracy, and timeliness targets.
?\tReceive, review, and confirm invoices sent by suppliers with purchase orders to make sure products, amounts, descriptions, and pricing are correct.
?\tReview and confirm with carriers the pallet & bottle count on containers are correct to maximize the space usage to make it as cost/space efficient as possible.
?\tMake sure the Food and Drug Administration (FDA) numbers for each product coming from international suppliers are valid and updated on the system to provide to freight forwarders when needed. Oversee the FDA portal and resolve IT issues promptly to maintain uninterrupted operations.
?\tCoordinate the labeling and COLAs (Certificates of Label Approval) with suppliers following TTB regulatory guidelines.
?\tSubmit documentation for the registration of labels before the Tax and Trade Bureau (TTB) to obtain Certificate of Label Approval (Colas) of products coming from international suppliers.
?\tMake sure to have and provide to freight forwarders all the necessary compliance documents (commercial invoice, proforma, SO, FDA number, COLAS, among others), also to provide them with licenses, importer permit, etc. for all the incoming products.
?\tConduct revision of FORM 7501 for the products arriving from international suppliers, ensure the taxes, customs and tariffs fees are calculated accordingly ensuring accuracy and compliance with customs regulations.
?\tReview and confirm carrier invoices charges for the transportation fees, discuss with ownership in order to process payment.
?\tProcess payments to suppliers, carriers, and customs fees, once approved by ownership. Manage bookkeeping tasks and accounts payable efficiently, maintaining financial stability and transparency.
?\tKeep detailed records, generate reports, and develop presentations, when needed to keep ownership/management informed of logistics.
?\tMaintain a database of suppliers and carriers with all current and updated information.
?\t Provide weekly updates to the sales team of incoming arrivals keeping them informed about relevant developments and progress.
?\tCalculate gallons of wine and beer received each month and enter information on Alcohol, Beverages & Tobacco electronic website (EDS), in order to calculate the monthly gallonage to pay the state taxes of goods sold.
?\tCompile & submit mandatory Department of Revenue Annual Sales Report within the proper guidelines and deadlines.
?\tDepletions reports.
?\tRespond to a high volume of emails per day via Outlook.
?\tManage CBMA credits and allocations, ensuring compliance with regulatory requirements and optimizing benefits for our organization.
?\tConduct monthly and bi-yearly audits to maintain accuracy and integrity in our records.
?\tHandle receiving processes with precision to guarantee the quality and timeliness of our inventory.
?\tAddressed compliance issues with other states, staying abreast of evolving regulations and adjusting our practices accordingly.

Administrative tasks:
?\tPrepare reports, memos, letters, and other documents, using word processing, spreadsheet, database or software.
?\tRead and analyze incoming memos, letters, submissions, reports, and other documents to determine their significance and plan their execution or distribution.
?\tOpen, sort, and distribute incoming correspondence received via e-mail.
?\tFile and retrieve company documents, records, and reports, while maintaining a high degree of confidentiality in all aspects of day-to-day work.
?\tPrepare responses to correspondence containing routine inquiries.
?\tConduct research, compile data, and prepare reports for consideration and presentation to ownership/management.
?\tAnswer phone calls and direct calls to appropriate parties or take complete messages.
?\tProvide general administrative support to ownership/management, co-workers, customers, and suppliers.
?\tAdhering to business casual dress code, appearance is neat and clean.
?\tReport to work on time and as scheduled.

Job category: General Administration and Other