Administrative Officer

3 weeks ago

Hillcrest Heights, United States Ardent Eagle Solutions Full time
Clearance: Public Trust About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

The contractor will provide onsite administrative and program management support for the National Environmental Satellite, Data, and Information Service (NESDIS) at NOAA. This role involves supporting NOAA's mission through effective organizational and administrative functions, including managing schedules, coordinating meetings, and handling communications. Your support will help NOAA's scientists and decision-makers stay informed and efficient in their efforts to monitor and respond to environmental changes.

Background:

The position supports the National Environmental Satellite data and Information Service (NESDIS) office-wide onsite administrative, operational and program management support services. The National Oceanic and Atmospheric Administration (NOAA) is an agency that enriches life through science. Their reach goes from the surface of the sun to the depths of the ocean floor as they work to keep citizens informed of the changing environment around them.

From daily weather forecasts, severe storm warnings, and climate monitoring to fisheries management, coastal restoration and supporting marine commerce, NOAA’s products and services support economic vitality and affect more than one-third of America’s gross domestic product. NOAA’s dedicated scientists use cutting-edge research and high-tech instrumentation to provide citizens, planners, emergency managers and other decision makers with reliable information they need when they need it.

NOAA’s ability to achieve its goals and objectives depends heavily upon the continued strengthening and integrations of our enterprise-wide science and technology, stronger partnerships and stakeholder engagement, and effective organizational and administrative functions.

Responsibilities:
Scanning/indexing; archiving, date entry and other general office tasks.
Travel, time keeping, data entry, develop and maintain spreadsheets and other general office tasks.
Overall coordination for all tasks supporting the Office.
Support the setup and coordinating of meetings and Video Teleconference Calls (VTCs).
Generating agendas and meeting announcements; attending government meetings with Government personnel; making arrangements for conference rooms; generating meeting minutes and tracking resolution of action items.
Be an active participant in a non- decisional capacity in technical, programmatic, and financial interchange meetings or conferences; writing meeting summaries & after-action reports and preparing meeting & conference materials as required.
Provide a report that clearly identifies new items as the result of a conference or meeting. This report is expected to be an information push (rather than information pull such as web-based tools or multiple party e-mails) as a notice to the responsible parties and persons responsible for oversight. These reports should be completed for review not later than one business day from the conclusion of the conference or meeting.
Provide technical and editorial support for drafting and issuing correspondence and messages in accordance with the latest series of the NESDIS Correspondence Manual or office requirements to enable the Project Manager to effectively communicate both with industry and other NESDIS business units to resolve technical and programmatic issues in a timely manner.
Support the Office with the drafting of routine letters, memos, e-mails, and digests. These products are expected to require significant research, input, and coordination to complete.
Support the Office in the preparation of briefings.
Ensure inventory, order, and maintain office supplies in an adequate capacity to fulfill needs of the office.
Ensure office equipment is maintained in usable condition by requesting service when necessary and replacing consumables as needed.
Qualifications:

Approximately 6 years of experience with the responsibilities listed above.

Experience with E2 Travel System Preferred.

Education:

BS/BA degree (or equivalent)

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

Medical/Dental/Vision Coverage
Matching 401(k) Plan
Continuing Education Assistance
Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer

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