Admin Assistant
2 weeks ago
*Onsite in New York City*
*Long Term Contract to Hire*
*$23-25/hr*
*Description:*
*The Department Assistant will provide administrative and marketing support for office and department management to ensure continuity of daily functions and operations. This position coordinates with office and department management to provide administrative, graphics, and marketing services in conjunction with company goals and objectives.*
*Office Administrative Duties (approx. one-third of time)*
* *Serve as the face of the office, greeting clients and other guests, fielding phone calls, and receiving deliveries*
* *Maintain the office in an orderly, clutter-free manner*
* *Coordinate office related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained*
* *Coordinate with building management for maintenance and security issues*
* *Facilitate the dissemination of information to the office as part of the overall communications and operations management process*
* *Develop procedures pertaining to office requirements and assist in the development of business and employee engagement initiatives for the office*
* *Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include department orientation and training, stakeholder meetings, management meetings, office or department lunch and learns, etc.*
* *Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets*
* *Prepare a variety of communication including emails, meeting agendas, and meeting minutes*
* *All other duties as assigned*
*Marketing / Graphics Duties (approx. one-third of time)*
* *Assist with marketing and communications efforts, including proposals, presentations, and internal and external communications*
* *Assist with converting written communications into graphics that support and enhance the company’s communications, as well as the brand*
* *Ensure brand guidelines are followed for brand consistency*
* *Produce final files for production and distribution*
* *Assist in development of creative ideas and concepts*
* *All other duties as assigned*
*Document Controls / Project Controls Duties (approx. one-third of time)*
* *Maintain document management project systems*
* *Process, organize, and distribute project communications including transmittals, subcontracts, submittals, and requests for information*
* *Provide accounting and clerical support to project teams*
* *Process sub-consultant and subcontractor invoices and reconcile with supporting documents; maintain invoice tracker*
* *Process business transactions, such as accounts payable and receivable, transmittals, and correspondence with project stakeholders*
* *Keep financial records up-to-date and prepare reports*
* *All other duties as assigned*
*Requirements:*
* *High school diploma or equivalent. Minimum of one year applicable office/administrative/marketing experience*
* *Advance knowledge in Microsoft Word, Excel, and PowerPoint required*
Job Type: Contract
Pay: $23.00 - $25.00 per hour
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Application Question(s):
* Are you able to be onsite every day in New York City?
Ability to Relocate:
* New York, NY 10001: Relocate before starting work (Required)
Work Location: In person
-
Administrative Assistant
6 days ago
New York, United States The Assistant Company Full time_**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...
-
Admin Assistant at IHS Markit
1 month ago
New York, United States apolinar rufus Full timeJob DescriptionJob DescriptionIhs Markit in New York City, NY is looking for one admin assistant to join our team. Our ideal candidate is attentive, ambitious, and reliable.ResponsibilitiesField telephone callsReceive and direct visitorsMaintain and coordinate schedules, appointments, and calendarsCreate spreadsheets, presentations, and marketing...
-
Admin Assistant at IHS Markit
2 months ago
New York, United States apolinar rufus Full timeJob DescriptionJob DescriptionIhs Markit in New York City, NY is looking for one admin assistant to join our team. Our ideal candidate is attentive, ambitious, and reliable.ResponsibilitiesField telephone callsReceive and direct visitorsMaintain and coordinate schedules, appointments, and calendarsCreate spreadsheets, presentations, and marketing...
-
Clerical/Admin
2 weeks ago
New York, United States PRIDE Health Full timeprofession: Clerical/Adminspecialty: Administrative AssistantclientName: New York Presbyterian - Weill Cornell Medical Centercity: New York Citystate: NYstartDate: 2024-06-10endDate: 2024-11-30Pay per week: 1809.2
-
MSS - Admin Assistant
5 days ago
New York, United States WEST SIDE FED SR.SUP Full timeJob DescriptionJob DescriptionThe West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low-...
-
MSS - Admin Assistant
5 days ago
New York, United States WEST SIDE FED SR.SUP Full timeJob DescriptionJob DescriptionThe West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low-...
-
Legal Admin
6 days ago
New York, United States Collabera Full timeJob Details: Title: Legal Admin Location: New York, NY Duration: 12 months of contract | Onsite Pay: $26/Hr. to $28/Hr. Job Description: This position will require heavy reading assistance consisting of reading documents aloud, editing agreements and other memoranda, typing and creating documents, legal research, and work organization and...
-
Executive Admin Assistant
5 days ago
New York, United States Dexian Full timeJob title: Coordinator, Facilities & Admin ServicesDuration: 4 Months Contract + Possibility of Extension/FTELocation: New York, NY 10019Pay Rate: $26.00 - $28.84 Hourly Shift: 9:30am-6:30pm EST. Fully onsite JOB SUMMARYDuties:Receive and transfer phone callsUpdate and manage calendarsProcess invoicesMaintain vendor relationshipsOrder and set up...
-
DataStage Admin
3 weeks ago
New York, United States Diverse Lynx Full timeRole DataStage Admin Required Technical Skill Set Primary responsibility will be to build the platform for Client on RHEL 7.9 and latest version of DataStage. To migrate the DataStage jobs from 11.5 (AIX Server) to 11.7 Version (RHEL Server) Well versed in Unix Scripts Experienced in the DataStage migration projects CDC Migration experience ...
-
Front Desk/Admin Receptionist
5 days ago
New York, United States Mental Health Association of Westchester Full time**Breadcrumb** Front Desk/Admin Receptionist - Nyack, NY **The Mental Health Association of Westchester (MHA)** is a community-based not-for-profit committed to recovery-focused mental health services through advocacy, community education and direct services. We are recognized as the leader in Westchester in providing person-centered services that involve...
-
HR Admin Assistant
7 days ago
New Holland, United States Garden Spot Communities Full timeHR Admin AssistantGarden Spot Village, part of Garden Spot Communities, is currently seeking a HR Admin Assistant to work Full Time Days. Garden Spot Village, located in New Holland, PA, is a Retirement Community offering innovative options for residential living, and also wellness and healthcare services. "U.S. News & World Report as a 2024 "Best"...
-
HR Admin Assistant
5 days ago
New Holland, United States Garden Spot Communities Full timeJob DescriptionJob DescriptionHR Admin AssistantGarden Spot Village, part of Garden Spot Communities, is currently seeking a HR Admin Assistant to work Full Time Days.Garden Spot Village, located in New Holland, PA, is a Retirement Community offering innovative options for residential living, and also wellness and healthcare services."U.S. News & World...
-
Legal Admin
1 week ago
New York, United States Collabera Full timeJob DescriptionJob DescriptionJob Details: Title: Legal AdminLocation: New York, NYDuration: 12 months of contract | Onsite Pay: $26/Hr. to $28/Hr. Job Description: This position will require heavy reading assistance consisting of reading documents aloud, editing agreements and other memoranda, typing and creating documents, legal research, and work...
-
Admin Assistant
3 weeks ago
New Holland, United States US Tech Solutions, Inc. Full timeJob Title: Admin Assistant Location: New Holland, PA Duration: 6 months contract Job Description- Responsibilities: • Serve as point of contact for customers. • Manage and distribute sales related information within the office between internal and external customers. • Schedule meetings and take detailed notes for post meeting summary. •...
-
Admin Assistant
2 weeks ago
New Holland, United States US Tech Solutions, Inc. Full timeJob Title: Admin Assistant Location: New Holland, PA Duration: 6 months contract Job Description- Responsibilities: • Serve as point of contact for customers. • Manage and distribute sales related information within the office between internal and external customers. • Schedule meetings and take detailed notes for post meeting summary. •...
-
Salesforce Admin
6 days ago
New York, United States Evertree Insurance LLC Full timeJob DescriptionJob DescriptionDescription:The Position: We are seeking a highly skilled and experienced Salesforce Admin/Developer to join our dynamic team. The ideal candidate should have a strong background in Salesforce development, with a focus on both declarative and imperative programming. The candidate should also possess a deep understanding of...
-
Azure Admin/O365
2 weeks ago
New York, United States Alliance Sourcing Network Full timeCorp to Corp and W2 Allowed Location: Immediate onsite in NYC 10016 (hybrid 4 Days onsite per week) Duration: 12+ Months Contract Interview Mode: Video InterviewDuties & Responsibilities: Azure Cloud (70%)Support monitoring and maintenance of Microsoft Azure Windows Server Environments.Provide technical support and solutions related to implementation,...
-
Receptionist / Front Desk Admin Full Time
1 month ago
New York, United States Curated Mental Health Full timeCurated Mental Health - Our conveniently located boutique behavioral health practice in the Chelsea neighborhood of Manhattan is currently seeking a Full-Time dynamic and energetic Receptionist/Front Desk Admin to join our team! The office offers a full spectrum of personalized services including psychotherapy, psychopharmacology, and interventional...
-
Receptionist/Admin Asst.
4 weeks ago
New York, United States ShutterBugs Photography Full timeShutterBugs Photography has an opening for a Receptionist/Admin Asst. The successful candidate must be a High School diploma holder with a cheerful disposition, excellent communication skills and advanced computer and analytical skills. Job Specific Responsibilities and Duties:• Meet and greet prospective and current tenants, vendors and visitors •...
-
Executive Assistant
2 weeks ago
New York, United States Credit Agricole Full timeDuties: Â ÂExecutive assistance * CROâs Agenda planning, organization of meetings, phone calls management * NYCC organization: room reservations, coordination of Adhoc CC with the different stakeholders, invitationsâ * Distribution of the NYCC Agenda and Minutes to the different recipients at NY and HO levels, maintain the distribution list; archive...