Administrative Assistant

3 weeks ago


Phoenix, United States TalentBurst, Inc. Full time
Administrative Assistant
Phoenix, AZ
2+ months with a high possibility of extension
Pay Rate: $20/hr. on W2

Job Description:
Position Description • Reviews and approves disbursement forms, recommends changes to agency/work unit administrative policies, procedures and methods, uses existing spreadsheets and databases to interpret and organize resource information, provides customized reports to analysts or others in the unit. • Approves and authorizes accounts through corporate system, monitors external accounts and resolves discrepancies, reviews and reconciles status reports.
Skills Required • Supervises staff performing clerical accounting duties, resolves problems by performing qualitative review of individual cases, enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable, performs petty cash custodial duties, audits clerical accounting procedures in other agencies. • Researches and recommends equipment/vendors and prices, determines substitutes for supplies and low value equipment, verifies the accuracy of and updates the department equipment and/or fixed asset inventory. • Authorizes requests for goods and services in corporate system, monitors contract compliance, may act as procurement card manager.
Skills Preferred Basic skills in the use of Microsoft Word. • payable processing). Ability to process and integrate complex data. • Ability to perform routine PRISM functions (e.g., process PARS, requisitions). • Ability to maintain confidentiality and be sensitive to political issues. • Experience in providing administrative support in the assigned functional area(s). • Ability to establish and maintain effective working relationships with both external and internal contacts. • Ability to perform data entry into CASPS and/or FAMIS in at least 3 functions (e.g., create shells, accounts • Basic Math Skills. • Basic skills in the use of applicable Microsoft Office Suite software. • Ability to write simple documents. - Payment Processing - Processing invoices that come into our department through the County's accounting system.
Experience Required 1 Year Admin Experience
Experience Preferred
Education Required High School Diploma or higher
Education Preferred
Additional Information This position is fully onsite (No Remote/Teleworking allowed due to the constraints of our facility), and the schedule will be 8:00 AM—5:00 PM Monday through Friday (with a one-hour lunch); however, you may be required to work additional hours if there is an incident that impacts the County. We are located on a Military Reservation, a vehicle is required to get from the entrance of the base to our location. There are stairs that are required to get into our building.

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