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Accounting & AP Specialist

4 months ago

Cedar Rapids, United States Mestek Machinery, Inc Full time

Job Description

Performs a variety of accounting duties of a routine and recurring nature, including analysis and preparation of standard reports. Responsibilities include, but not limited to, processing vendor invoices in accordance with Standard Operating Procedures and provides general analytical assistance to the Division Controller and Cost Accountant.

 

Essential Duties

  1. Perform accounts payable processing for Mestek Machinery which includes interaction with purchasing, materials management, and warehousing. Includes accurate processing of vendor invoices shipped to multiple locations.
  2. Direct non-compliant invoices to the appropriate department for resolution. Be the main point of contact /owner of the process to ensure timely and complete resolution.
  3. Interact with vendors and manufacturers in purchasing, addressing expediting and receipt/invoicing issues.
  4. Prepare payables batch extract to be transmitted to corporate. The payables batch extract is the source for accurate accounts payables records. Ensure correct general ledger assignment to expense accounts.
  5. Work with corporate AP to ensure timely issuance of payments.
  6. Perform all job closings that do not have issues with labor recording or material movement. Work with the materials group to ensure the timely closing of jobs that do have material movement or labor recording issues.
  7. Assist with the preparation of monthly journal entries for corporate.
  8. Assists in the preparation of weekly Bookings/Shipments and month-end Backlog reports in corporate format.
  9. Monitors Received Goods Not Invoiced (RGNI) reporting daily to ensure capture of early pay discounts. Investigates discrepancies.
  10. Review monthly PL2000 report from corporate including comparison to transactions processed through Epicor. Compile for YTD analysis.
  11. Other duties as assigned by management, may be cross-departmental.

Education and Experience

  1. Bachelor's degree (or equivalent) in accounting plus 3 to 5 years of experience in accounting.
  2. Strong attention to detail, operationally focused, thorough, and solid organizational skills.
  3. Excellent verbal and written communication skills required.
  4. Must be proficient in MS Word and MS Excel.
  5. Ability to work well with others throughout the company.
  6. Accurate and precise, interested in business, honest, willing to follow recommended procedures.
  7. ERP System experience preferred.
  8. Possessing good judgment, and negotiation skills and positively influencing the work environment.

Physical Demands

The individual will regularly be required to stand. The individual will frequently be required to walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The individual will occasionally be required to sit; climb or balance and stoop, kneel, crouch, or crawl. The individual must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this role include close vision, distance vision, peripheral vision, and the ability to adjust focus.