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Administrative Assistant

1 month ago

Portland, United States AAA Northern New England Full time
Administrative Assistant

AAA Northern New England has an immediate opening for an Administrative Assistant in our Automotive Services department in Portland, Maine

This position provides a wide variety of clerical and administrative support to staff in the Automotive Services department. You will perform secretarial and clerical duties within established guidelines, answer incoming telephone calls, prepare a variety of correspondence and reports, maintain office supplies, perform file/record maintenance, and make appointments.

What you'll do:

  • Administrative duties include preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings.

  • Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors.

  • Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature.

  • Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc.

  • Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary.

  • Assist in performing bookkeeping duties, including tracking of payments and invoicing.

  • You will facilitate communication between office staff, field representatives, vendors, or members/customers. If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc.

  • Perform other duties and responsibilities as assigned or required.

What you'll need:

  • High school diploma, G.E.D. or equivalent certificate required.

  • 1 to 3 years administrative assistant or other clerical/office experience preferred.

Skills:

  • Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required as well as general knowledge of applicable ACSC computer programs preferred.

  • Moderate skill in using general office equipment required.

  • Moderate verbal, telephone and written communication skills required.

  • Moderate organizational skills required.

  • Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy.

Remarkable benefits:
•    Health coverage for medical, dental, vision
•    401(K) saving plan with company match AND Pension
•    Tuition assistance
•    PTO for community volunteer programs
•    Wellness program
•    Employee discounts (membership, insurance, travel, entertainment, services and more)

Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win. All of Us With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”

AAA is an Equal Opportunity Employer