Sales Administrator

4 weeks ago


Cedar Rapids, United States Mestek Machinery, Inc Full time

Job Description

This role will be responsible for invoicing and order entry in the sales department. It includes being a point of contact for internal and external customers providing current information related to the sales and account receivable lifecycle. As well as a variety of clerical duties of a routine and recurring nature, including typing, filing, and preparation of standard forms.  Acts as a periodic receptionist relaying incoming and interoffice calls.

 

Essential Duties

  • Compiles data from varied sources and makes summary reports as required. May involve routine mathematical calculations and tabulations in accordance with established methods.  
  • Processes work orders or documents requiring Mestek Machinery procedural knowledge.
  • Provides prompt and accurate internal and external customer service to stakeholders.
  • Reviews documents for sufficiency, obtains necessary signatures, and routes appropriately.
  • Maintains accurate customer files.
  • Verifies deposits and posts to accounts receivable.
  • Generates shipping/invoicing documents for machine and parts orders.
  • Duplicates, files, and retrieves accounts receivable material as needed.
  • Responsible for the life cycle of sales and invoicing process and communication with various stakeholders.
  • Process and maintain sales quotes, ERP, and CRM systems.
  • Performs other such duties as may be assigned.

Education and Experience

  • Graduation from high school or GED equivalent.
  • Experience with manufacturing, sales, accounting preferred.
  • Working knowledge of ERP (Epicor) and CRM (Salesforce) platforms.
  • Ability to use computer software such as Microsoft 365.
  • Understanding of basic accounting cycles.
  • High energy, high integrity, self-starter requiring minimal supervision.
  • Excellent oral and written communication and interpersonal skills.


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